__ Discuss proposal opportunity with your Dean and Department Head.
__ E-mail OSP as soon as possible. Please send a link to the sponsor guidelines and the due date if available.
__ Review the proposal guidelines issued by the sponsor, noting format and special program requirements.
__ Prepare proposal abstract, summary and narrative. Pay close attention to requirements specified in the guidelines.
__ Estimate proposal budget to include the following (as applicable):
- Project personnel and required effort on project
- Equipment costs
- Supply costs
- Travel costs
- Other costs (publication; tuition for graduate students, etc.)
- Institute cost-share requirements
__ Identify faculty release time requirements.
__ Prepare budget justification.
__ Obtain necessary cost-sharing approval (when applicable). Fully signed Cost Share Commitment Form 32(s) must be included with the proposal. Written verification of any cost sharing provided by outside sources must be provided.
__ If subcontracts are involved, ensure that subcontract data includes a work statement, a budget and an approval of the individual at the subcontractors who is authorized to commit the institution.
__ Ensure that space is available for project. Any additional space commitments must be documented and approvals contained in the proposal.
__ Obtain appropriate clearances from Institutional Research Board if project involves use of human subjects.
__ Complete sponsor required forms, including application, budget forms, budget narrative, biographical sketch, curriculum vitae, and facilities.
__ Collect biographical sketches for each project key personnel.
__ Collect other supporting documentation needed (letters of support, IDC agreement, etc.).
__ Discuss proposal status with your Dean and Department Head prior to approval routing.