Office of Sponsored Programs

Proposal Checklist

NOTE:  Proposal requirements vary by Sponsor.  Please contact the Office of Sponsored Programs (OSP) as early in the preparation process as possible to assist with Sponsor specific submission requirements.

__  Discuss proposal opportunity with your Dean and Department Head.

__  E-mail OSP as soon as possible. Please send a link to the sponsor guidelines and the due date if available.

__  Review the proposal guidelines issued by the sponsor, noting format and special program requirements.

__  Prepare proposal abstract, summary and narrative.  Pay close attention to requirements specified in the guidelines.

__  Estimate proposal budget to include the following (as applicable):

  • Project personnel and required effort on project
  • Equipment costs
  • Supply costs
  • Travel costs
  • Other costs (publication; tuition for graduate students, etc.)
  • Institute cost-share requirements 

__  Identify faculty release time requirements.

__  Prepare budget justification.

__  Obtain necessary cost-sharing approval (when applicable).  Fully signed Cost Share Commitment Form 32(s) must be included with the proposal.  Written verification of any cost sharing provided by outside sources must be provided.

__  If subcontracts are involved, ensure that subcontract data includes a work statement, a budget and an approval of the individual at the subcontractors who is authorized to commit the institution.

__  Ensure that space is available for project.  Any additional space commitments must be documented and approvals contained in the proposal. 

__  Obtain appropriate clearances from Institutional Research Board if project involves use of human subjects.

__  Complete sponsor required forms, including application, budget forms, budget narrative, biographical sketch, curriculum vitae, and facilities. 

__  Collect biographical sketches for each project key personnel.

__  Collect other supporting documentation needed (letters of support, IDC agreement, etc.).

__  Discuss proposal status with your Dean and Department Head prior to approval routing.