Registrar

Behavioral Background Screening

IPFW Policy Regarding Behavioral Background Screening of Applicants for Admission and for Applicants to Campus Housing Who Are Not IPFW Students

IPFW has an interest in making higher education opportunities available, supporting students in achieving their educational goals in higher education, and taking reasonable steps to help assure the safety of the campus community. In accordance with those interests, IPFW will conduct behavioral background screening for all applicants for admission and all applicants to campus housing who are not IPFW students.

The information gathered through those screenings may be used to determine the eligibility of the applicant for admission or campus housing and special conditions or terms attached to admission or residence in campus housing. The procedures for conducting the behavioral background screening, review of the information gathered, and other matters related to this policy will be described in the IPFW Procedures for Behavioral Background Screening of Applicants for Admission and for Applicants to Campus Housing.

IPFW Procedures for Behavioral Background Screening of Applicants for Admission and for Applicants to Campus Housing Who Are Not IPFW Students

In accordance with the IPFW Policy Regarding Behavioral Background Screening of Applicants for Admission and for Applicants to Campus Housing Who Are Not IPFW Students, IPFW will require that all applicants for admission and all applicants for housing who are not IPFW students to answer a set of questions regarding their behavioral background.

The application shall first receive the standard review for admissions or housing eligibility. If it is determined that the applicant is eligible for admission or housing under the standard review and if any of the behavioral background screening questions are answered in the affirmative, the file will be forwarded within three business days by the director of admissions or the director of housing to the vice chancellor for student affairs for additional consideration by a review committee.

The vice chancellor for student affairs shall contact the applicant within three working days of receiving the applicant’s file to notify him/her that their application is being reviewed. The applicant will be invited to provide additional information in writing within fifteen business days regarding the circumstances of their prior behavior, any actions they have taken to make improvements on the situation (e.g., restitution, anger management courses, etc.), and any individuals the committee might contact for verification. The written information should be sent to the attention of the vice chancellor for student affairs. In the event that no written information is forthcoming from the applicant within the specified time, the review committee will proceed with its review.

The vice chancellor will convene the review committee within five business days of receiving the candidate’s written information or within five business days of the lapsed deadline should no written information be forthcoming from the applicant. The review committee shall consist of the vice chancellor for academic affairs, the vice chancellor for financial affairs, the associate vice chancellor for enrollment management, and the vice chancellor for student affairs.

The review committee will consider the evidence available to it and, based upon considerations of the health and safety of the applicant and of the campus community, determine that the applicant is:

  1. admitted or accepted for housing without any additional requirements
  2. admitted or accepted for housing but required to adhere to specified conditions
  3. not admitted or accepted for housing at this time with notice regarding the earliest possible date for future consideration

The review committee will reach its decision within five business days of its meeting to consider the application. The vice chancellor for student affairs will be responsible for notifying both the applicant and the director of admissions or director of housing of the review committee’s decision within five business days of that decision being reached. In the event an applicant is admitted or accepted for housing but special conditions are required, the vice chancellor for student affairs or their designee will be responsible for working with the applicant to assure compliance with the required conditions.

Decisions of the review committee may be appealed to the chancellor. Such appeals must be made in writing within ten business days of the applicant being notified of the review committee’s decision. The chancellor will have ten business days to consider the appeal and will provide a written decision to the applicant within fifteen business days of receipt of the appeal. The chancellor is the final source of campus appeal.

Timelines expressed in this policy and procedure statement may be extended at the discretion of either the vice chancellor for student affairs or the chancellor for good cause in the interest of thorough and fair consideration of the application.

Behavior Background Screening Text and Questions

All applicants for admission to IPFW [All applicants for campus housing at IPFW who are not IPFW students] must answer the questions below as part of their application. An affirmative response to any of these questions will not automatically prevent admission [an offer of housing], but you may be asked to provide additional information. The information will be reviewed as part of consideration of your application by a campus committee charged with that responsibility. Falsification or omission of information may result in a denial of admission [housing], rescission of admission [termination of lease], or other appropriate sanction for personal misconduct [violation of terms of the lease] in accordance with the IPFW Code of Student Rights, Responsibilities, and Conduct or "Student Housing Lease".

Background Screening Questions  
Have you ever been disciplined, (e.g., placed on probation, suspended, or expelled) by any secondary school, college, or university you have attended because of: academic dishonesty, research misconduct, financial impropriety, or an offense that harmed or had the potential to harm others? Yes / No
Have you ever pleaded guilty or no contest, participated in a pre-sentencing diversion program and/or been convicted of a criminal offense (including in a juvenile court) or are there criminal charges pending against you at this time? Yes / No
Are you currently required to register as a sex offender in any state? Yes / No