Human Resources

FAQs: 12-month Faculty and Administrative Staff

Do I have to sign up for direct deposit of my paycheck?

Yes. Many organizations have made direct deposit of a pay into a checking or savings account a condition of employment. Why? Experience has shown that there are fewer problems with the timely and accurate delivery of pay when employees are paid by direct deposit. There is no check to get lost, misplaced, or stolen; no need to worry about a paycheck being late due to inclement weather; and no need to make arrangements to pick up a paycheck when sick or on vacation.

Return to Top

When will I be paid?

  • Purdue fiscal year (or, 12-month) administrative staff and faculty are paid on the last working day of each month, January through December.
  • IU fiscal year faculty are paid on the first working day in January and the last working day of January through November (there is no paydate in December).

Return to Top

Why must I provide proof of my eligibility to work?

The Immigration Reform and Control Act of 1986 imposes penalties on employers who knowingly employ aliens not authorized to work. To aid in enforcement, the law requires employers to verify the employment eligibility of all new employees at the time of hire. Verification of employment is done on the I-9 form and requires proof of both identity and authorization to work.

Return to Top

How often must I prove my eligibility to work? 

If you continue to be employed, without any break in service, you need verify your eligibility only once. If you are rehired after a break in service, your verification is less than three years old, and your employment authorization is still valid, your I-9 can be re-verified in Human Resources without any action on your part. If you are rehired after a break in service and your I-9 is more than three years old, or if your employment eligibility status has changed, you must complete the I-9 again.

Return to Top

Am I eligible to be paid overtime?

The Fair Labor Standards Act requires that overtime be paid to certain types of employees; these staff are called "nonexempt". All biweekly paid staff, even those considered administrative, are nonexempt and, therefore, eligible for overtime. Monthly paid faculty and staff are, by definition, exempt and ineligible for overtime.

Return to Top

How much vacation do I earn? When can I use it?

Purdue administrative staff classified as management, and 12-month faculty, earn 22 days of vacation each year. Other administrative staff receive 15 days of vacation in the first year and 22 days in each following year. Vacation accrues monthly up to a maximum of 44 days. Vacation can be used after three months of continuous service.

IU 12-month faculty earn one month, or 22 days, of vacation per calendar year. Unused vacation does not accrue and carry forward into subsequent calendar years.

Return to Top

How much sick leave do I earn? When can I use it?

Sick leave can be used for an illness or injury, including pregnancy and pregnancy-related conditions, which prevents you from performing the essential functions of your job; for an appointment with a health care provider that could not be scheduled outside of normal work hours; and for the care of an immediate family member (up to 10 days per year) who is ill or injured.

Return to Top

  • For Purdue faculty and administrative staff, the maximum sick leave allowed per 12 month period is based upon an individual's period of continuous service. During your first year, you are entitled to two weeks of sick leave at regular pay. Between one and two year's service, your sick leave allowance is regular pay for one month, 75% pay for one month. For two to less than three year's service, your sick leave allowance is regular pay for two months, sick leave for two months. For three years or more of service, your sick leave allowance is three months are full pay, three months at 75% pay.
  • IU Faculty are entitled to 100% salary for six weeks and 50% salary for the remainder of the semester. With the approval of the Chancellor, the 50% salary period may extend into the next semester, but may not exceed a total of nine weeks.

Return to Top

What happens to my sick leave when I leave the university?

You will be paid for all of your unused vacation in your final paycheck when you leave the university, regardless of the reason. You may not use vacation to extend your termination date. You will not be paid for unused sick leave.

Return to Top