The following departmental policy statement on promotion and tenure is intended to agree with the guidelines of Indiana University as expressed in the academic handbook and with the guidelines of the COLLEGE OF FINE AND PERFORMING ARTS, Indiana University Purdue University at Fort Wayne, as expressed in its policy documents. In most areas, however, the departmental statements only elaborate on and extend the other guidelines in order to safeguard and emphasize the academic characteristics that are unique to the Department of Music. This document is meant to serve as a comprehensive guide for assessing a candidate's qualifications for promotion or tenure. Because a given promotion or tenure case may have characteristics that could not have been predicted, it is recognized that interpretive adjustments of the rules may have to be made in assessing those cases.
Although tenure and promotion decisions are based on many of the same criteria, there is a significant difference in the import of the two decisions. A recommendation for tenure entails the trust of the department in the continuing competence of the candidate and a belief in his or her potential for future development. Thus, a candidate for tenure must demonstrate effectiveness in three areas: teaching, research and/or creative endeavor, and service. On the other hand, a recommendation for promotion acknowledges the particular excellence as well as general competence of the candidate. Thus, a candidate for promotion must excel in at least one of the three areas, while still maintaining effectiveness in the others.
For cases concerning promotion or tenure, a committee shall consist of all faculty of the department, except the department chairman and faculty member concerned. When such cases are brought before it, the committee may consult with both the faculty member concerned and the chairman, either in person or by means of written documents. The committee shall then make a recommendation and shall transmit the recommendation in writing to the faculty member and the chairman, including reasons for its recommendation.
The criteria to be considered in personnel decisions within the Department of Music shall be those which pertain to the effectiveness of the music faculty in performing their prescribed duties as well as those qualities, which, in the opinion of the Department, are important in relating the accomplishments of the music faculty to the objectives of the University.
There are four general categories of positions within the Department:
Understanding that individuals in the positions of the Department may well have curricular and musical activities that bridge the above categories, the following criteria are intended to provide general guidelines only.
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The primary mission of the department is to provide excellent teaching.
1. Types of activities include:
a. Classroom teaching.
b. Studio instruction
c. Ensemble directing: regular semester concerts.
d. Lab teaching and supervision.
e. Student teacher supervision
f. Advising
g. Administrative Duties associated with teaching:
h. Duties of Coordinators and Directors:
The positions marked with asterisks (*) above have significant additional duties, listed in the Addendum to the Music Department Faculty Handbook. All Coordinators and Directors have additional duties as appropriate for their area:
- The duties listed below apply to all Coordinators and Directors:
(a) Recommend scheduling of teaching times and rooms.
(b) Recommend actions involving associate faculty in the area.
(c) Supervise the area syllabi and curriculum.
(d) Recommend on issues involving courses and instructors in the area.
(e) Design and administer budgets for the respective area- The duties listed below apply to Applied Coordinators (with the excepton of g. 4. (c-e) above):
(a) Supervise applied music juries and required recitals
(b) Schedule and coordinate performance/rehearsal dates and needs
(c) Implement recruitment strategies and proceduresi. Presenter at:
- Workshops related to teaching
- Conferences
- Master Classes
- Clinics
- Adjudications
2. General Criteria
a. Quality of guidance and stimulation of student intellectual and artistic growth.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Evidence of acceptable results in maintaining student interest, as reflected in student, peer and outside evaluations.
(b) Evidence of acceptable results in students' perceptions of learning, as reflected in student, peer and outside evaluations.
(c) Evidence of acceptable results in student achievement, as reflected in peer and outside evaluations.
(i) Examination results
(ii)Preparation for sequential courses in the music curriculum
(iii)Performance juries
(iv)Other student performances
(v) Student performances at auditions, competitions and festivals
(vi) Upper division examinations and recitals
(vii) Ensemble performances
(viii) Internships and student teaching
(ix) Music education and music therapy lab activities
(x) Noteworthy success of recent alumni(2) Means of demonstrating excellence include but are not limited to:
(a) Evidence of excellent results in stimulating and expanding student interest, as reflected in student, peer and outside evaluations.
(b) Evidence of excellent results in student perceptions of learning, as reflected in student, peer and outside evaluations.
(c) Evidence of excellent results in student achievement, based upon peer and outside review of:
(i) Examination results
(ii)Preparation for sequential courses in the music curriculum
(iii)Performance juries
(iv)Upper division examinations and recitals
(v) Ensemble performances
(vi) Other student performances
(vii) Student performances at auditions, competitions and festivals
(viii) Internships and student teaching
(ix) Music education and music therapy lab activities
(x) Noteworthy success of recent alumnib. Scholarly and artistic inquiry which leads to development and strengthening of course content and curricula.
(1) Means of demonstrating competence, as reflected in student, peer and outside evaluation, include but are not limited to:
(a) Evidence of consistent concern for maintenance of course quality.
(b) Evidence of awareness of new course materials.
(c) Maintenance of course syllabi and content.
(d) Unpublished pedagogical materials.
(e) Student evaluations indicate an acceptable rating regarding student learning and course content.(2) Means of demonstrating excellence, as reflected in student, peer and outside evaluation, include, but are not limited to:
(a) Evidence of innovative teaching or redesign of current methods.
(b) Evidence of continuing self evaluation of course content.
(c) Evidence of significant inquiry and research in new methods relevant to the area.
(d) Published pedagogical materials.
(e) Student evaluations indicate outstanding ratings regarding student learning and course content.c. Scholarly and artistic inquiry which leads to development and strengthening of teaching methods and techniques.
(1) Means of demonstrating competence as reflected in student, peer and outside evaluations include, but are not limited to:
(a) Evidence of consistent concern for maintenance of course quality and effective teaching methods.
(b) Evidence of awareness of new methods and research in teaching area.
(c) Student evaluations indicate an acceptable rating regarding instructor's ability to communicate and student learning.(2) Means of demonstrating excellence as reflected in student, peer and outside evaluations include, but are not limited to:
(a) Evidence of innovative teaching or redesign of current methods.
(b) Evidence of continuing self-evaluation of course presentation and content.
(c) Evidence of significant research and inquiry into new methods.
(d) Student evaluations indicate an outstanding rating regarding instructor's ability to communicate and student learning.d. Professional growth and cognizance of new developments in the areas of specialization.
(1) Means of demonstration competence as reflected in student, peer and outside evaluations include, but are not limited to:
(a) Continued attendance at professional conferences and workshops.
(b) Demonstrated awareness of new developments in areas of specialization.(2) Means of demonstrating excellence as reflected in student, peer and outside evaluations include, but are not limited to:
(a) Presenter at professional conferences, workshops and/or in-services related to teaching.
(b) Responsible for development of new courses and improvement of current curricula and syllabi.
(c) Demonstration of highly effective current teaching methods, or innovative teaching methods.
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CREATIVE ENDEAVOR / SCHOLARSHIP / RESEARCH
Research or Creative Endeavor, appropriate to the discipline. From SD 97-8: WORKLOADS, 2. Either after the award of tenure and promotion or five years after the award of tenure, faculty at the rank of Assistant Professor or above may choose one of the following: The equivalent of three (3) lecture courses each semester and execution of a research program; The equivalent of four (4) lecture courses each semester:
1. Types of activities include but are not limited to:
a. Public performances
b. Recital performance
c. Chamber performance
d. Director of university ensemble, in programs other than semester concerts
e. Director of non-university ensemble
f. Ensemble performer
g. Guest soloist
h. Guest director
i. Articles, essays and/or books published or in progress
j. Compositions, arrangements, transcriptions and editions performed and/or published.
k. Public presentation of papers in the discipline at conferences, conventions, or other public venues.
l. Master classes and workshops.
2. General Criteria
a. Quality of Public Performances.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Demonstration of acceptable public performance, as determined by peer and outside evaluation.
(b) Performance for local community groups and organizations.
(c) Performance in local venues such as the Fort Wayne Civic Theater or the Brown Bag and Baroque series.
(d) Performance on IPFW Faculty Artist Series.
(e) Demonstration of acceptable public performance as director or university ensemble.(2) Means of demonstrating excellence include but are not limited to the following:
(a) Demonstration of outstanding public performance, as determined by peer and outside evaluation.
(b) Performance for or with area professional music organizations, such as the following:
(i) IPFW Faculty Artist Series based on outside evaluation.
(ii) Soloist with Fort Wayne Philharmonic(c) Performance for or with professional musical organizations on the regional or national level.
(d) Juried performances as director of university ensemble, or ensemble performances above and beyond the expectations of the course and based on outside evaluation.b. Quality of articles, essays, monographs, book chapters or books published or in progress.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Unreferreed publication of article, essay or book.
(b) Evidence of work in progress.(2) Means of demonstrating excellence include but are not limited to the following:
(a) Refereed publication by an established periodical or publishing house.
(b) Evidence of excellence of material as indicated by peer and outside evaluation.c. Quality of compositions, arrangements, transcriptions or editions performed or published.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Performance of unpublished composition, arrangement or transcription.
(b) Unreferred publication.
(c) Evidence of work in progress.(2) Means of demonstrating excellence include but are not limited to the following:
(a) Performance of published composition, arrangement or transcription.
(b) Referred publication..
(c) Publication by an established publishing house.d. Quality of public presentation of papers in the discipline.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Presentation at local meeting of a professional organization in the discipline.
(b) Participation as a member of a panel presentation for an area professional organization.(2) Means of demonstrating excellence include but are not limited to the following:
(a) Presentation at state, regional, national, or international professional organization in the discipline.
(b) Chair of panel at a state, regional, national or international professional organization.
(c) Participation as a member of a panel presentation at a state, regional, national, or international professional organization.
(d) Evidence of excellence of papers in the discipline as indicated by peer and outside evaluation.e. Quality of master classes and workshops.
(1) Means of demonstrating competence include but are not limited to the following:
(a) Presenter for an on-campus event.
(b) Presenter for an area professional organization.
(c) Evidence of acceptable level of presentation as indicated by peer and outside evaluation.(2) Means of demonstrating excellence include but are not limited to the following:
(a) Presentation at state, regional, national, or international professional organization in the discipline.
(b) Evidence of excellent level of presentation as indicated by peer and outside evaluation.
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(1) Types of activities include but are not limited to:
a. Departmental
(1) Music department committees and subcommittees.
(2) Student recruiting
(3) Public relations presentations
(4) Participating in departmental special programs
(5) Miscellaneous non-curricular contributionsb. College of Fine and Performing Arts
(1) School committees
(2) Participating in school-wide special programs such as Career Day, etc.c. University
(1) University Faculty Senate
(2) University committees
(3) University special programsd. Community activities that are related to the mission of the Department, School and University.
(1) Community Arts Academy
(2) Membership on civic/community boards, committees, etc.
(3) Other off-campus activitiese. Professional
(1) Membership and participation in professional organizations, workshops, conferences and conventions.
(2) Other professional service appropriate for the faculty member in the department, including faculty or ensemble performances.
2. General Criteria
a. To establish competence in service, in accordance with department and campus guidelines, a faculty member should:
(1) Participate in appropriate and necessary committee work of the Department, College of Fine and Performing Arts and University.
(2) Participate in appropriate activites in the community and in professional organizations.b. To establish excellence in service, in accordance with department and campus guidelines, a faculty member should (in addition to criteria listed in C.1. 2. above):
(1) Display leadership in academic and other University affairs.
c. Make a significant contribution in a leadership position to a professional, technical, or scholarly society or artistic organization in Northeast Indiana and/or at the state, regional, or national level.
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TENURE and PROMOTION PROCEDURES
In considering promotion and tenure cases, the following procedures will be utilized:
A. The Department of Music Faculty
1. The Department of Music Faculty Affairs Committee will oversee the appointment of a subcommittee to assist the candidate in the preparation of the promotion and/or tenure case. This subcommittee will also prepare an overview of the case to present to the voting faculty.
2. The subcommittee will be made up of three tenured faculty members. One member of the subcommittee will be chosen by the candidate for promotion and/or tenure. Two members will be chosen by the department's Faculty Affairs Committee. The subcommittee will elect its chair.
3. The subcommittee will assist each candidate in revising, strengthening and restructuring the promotion and/or tenure case before it is forwarded to the Department of Music for review. All tenured and tenure-track members of the department shall have the opportunity to review and comment on each case for promotion and tenure.
4. All Department of Music tenured faculty will serve as the departmental voting committee. Non-tenured faculty may not vote.
5. The document will be housed in the music office and will be available to the faculty for a period of not less than 10 days before the meeting. During this time, faculty members are expected to become familiar with the contents of the case in preparation for the discussion and vote.
6. The subcommittee chair for each candidate will lead the department faculty meeting, at which non-tenured faculty may be present and provide input.a. A summary of each candidate's case in an easily revisable list form headed "pros" and "cons" will be submitted.
b. The department faculty may suggest revisions to the case prior to voting. These will be provided verbally and in writing to the candidate by the chair of the subcommittee. The candidate shall have one week to make revisions or otherwise respond to the faculty's suggestions.
c. The voting faculty will set a special meeting time to conduct an open ballot on each promotion case and on each tenure case. The subcommittee chair for each candidate shall record the result of the balloting and append it to the case.
d. In the meeting of the voting faculty, the subcommittee chair will also outline the rationale for the voting, then to be summarized in the written report that must accompany the ballot. The entire subcommittee is to assist in any editing of the written statement
B. The department chairperson shall recommend or not recommend each candidate. Within five instructional days of the vote, and before the case is forwarded to the College of Visual and Performing Arts Promotion and Tenure Committee, the department chairperson shall advise the nominee in writing of the outcome of the balloting and of the chairperson's recommendation. The only cases which may not be withdrawn at this time are tenure cases in the penultimate year. The remaining cases shall be forwarded to the School Committee.
C. Outside Review of Tenure and Promotion Cases
1. The number of evaluators used in each case will be consistent with University policy.
2. Evaluations will be administered by engaging a visiting evaluator to listen to concerts and recitals to review published written articles/documents or composed pieces, and/or to visit classes or to review audio/video tapes of each candidate's performances and/or teaching.. The evaluators will send a written evaluation to the Chair of the Music Department. These evaluations will become part of the promotion and/or tenure case.
3. For selection of evaluators, the procedures shall follow established university guidelines (see list below.). Tenured and tenure-track music faculty, including the candidate, will present names of faculty from comparable institutions to the Chair of the Music Department. The Chair will be responsible for contacting and selecting the evaluator(s).
4. Other types of outside evaluation may also be included.
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On the Web, go to www.ipfw.edu/senate/ then click on the following, in this
order:
Documents and References
Faculty Governance/Policies
Promotion, Tenure, Sabbatical leaves
PROCEDURES FOR PROMOTION AND TENURE, Senate Document SD 88-13
CRITERIA FOR TENURE AND PROMOTION, Senate Document SD 88-25
PROMOTION AND TENURE GUIDELINES, Senate Document SD 94-3
Extension of the Probationary Period for Justifiable Cause, Senate Document SD 91-20
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