1.1 Chair: (re)appointed annually by the Dean of Visual and Performing Arts. The Faculty will review the chair's appointment every four years and submit their recommendation to the Dean of fine and Performing Arts. The chair will receive anonymous, informative, written feedback from the faculty annually.
1.2 Artistic Director: Elected every four years by the Faculty. The Artistic Director serves as the producer of all Theatre Department Productions. This position may be filled by the chair or any other faculty member.
1.3 Head of Acting and Directing Program: recommended annually by the Faculty, appointed by the Chair.
1.4 Head of Design and Technology Program: recommended annually by the Faculty, appointed by the Chair.
1.5 Duties of Program Heads:
1.5.1 Recommend scheduling of course sequences, times and rooms.1.6 Faculty Meetings.
1.5.2 Recommend actions involving associate faculty in the area.
1.5.3 Supervise the area syllabi and curriculum.
1.5.4 Recommend on issues involving courses and instructors in the area.
1.5.5 Coordinate supervision of area Senior Projects and other student production activities
1.5.6 Coordinate all production assignments in their program area.
1.6.1 May be called by:
1.7 Voting members of the faculty consist of all full-time faculty.1.6.1.1 The chair of the Department of Theatre
1.6.1.2 A majority of the full-time faculty
Back to Document Table of Contents
2.1 Committee Types
2.1.1 Committee-of-the-WholeBack to Document Table of Contents
Most of the usual business of the department will be conducted as a committee-of-the-whole. The membership of this committee will include the full-time faculty, the associate faculty, the professional staff and a student representative. Examples of issues dealt with by this group include, but are not limited to: Season Selection, Production Schedule, Production Budgets, Academic Policies, Production Policies, and Curriculum.2.1.2 Executive Committee
The department executive committee includes only the full-time faculty. Examples of issues dealt with by this group include, but are not limited to: Faculty Governance, Faculty Elections or Nominations, and Department Personnel issues.2.1.3 Tenure and Promotion Committee
The tenure and promotion committee shall be constituted each fall during which there is an anticipated tenure or promotion case. However, the committee shall not be constituted until after the Campus and School committees are created. The committee will be composed of all tenured or tenure track faculty members in the department and chaired, without vote, by the department chair. In the event that the chair's case is being considered, the committee will be chaired, without vote, by the Dean of the School. If fewer than three voting members are eligible to serve, the Dean, in consultation with the department, shall appoint tenured faculty members from other departments to bring the voting membership to a total of at least three and at most five.The committee shall review the case in accordance with the established criteria. Each member shall declare their vote on the case within the committee, but the vote shall remain confidential outside of the committee. A simple majority of the ballots cast shall constitute a positive recommendation. The chair will record the vote and append it to the case with the committee's written statement . The chair shall then recommend or not recommend the candidate. Within five instructional days of the vote, the chair shall advise the candidate in writing of the outcome of the ballot and of the chair's recommendation. The case shall then be forwarded to the school committee.
2.1.4 Search Committees
Departmental search and screen committees for either full-time faculty or professional staff will follow the policies established in the Office of the Dean of Visual and Performing Arts Memorandum No. 98-1 or successor. The Committee will include all continuing full-time faculty and professional staff, a student representative, and at least one member from outside the department appointed by the chair. Other members may be included at the discretion of the chair. The majority of the committee membership will be Theatre Department faculty and staff.2.1.5 Peer Review Committees
The responsibilities of these committees is to conduct annual Peer Reviews of all non-tenured faculty (full-time and associate) and mandatory quadrennial or voluntary reviews of tenured faculty. The committee will be appointed by the executive committee by September 15 and composed of three members. Two of the members will be theatre department faculty selected by the department. The third member will be from outside the department and will be selected by the reviewee. At least two members of the committee must be full-time faculty. The committee will elect its own chair.The committee will submit a written report to the reviewee by April 1. This review based upon a review of research/creative endeavor, classroom observations, review of syllabi, and the review of any other materials submitted by the reviewee. After the report is submitted, the reviewee shall have the opportunity to respond to the report The committee may then choose to make any appropriate changes in the report. A final copy of the report, along with any reviewee comments, will then be submitted to the chair of the department by May 1.
2.1.6 Ad Hoc Committees
Ad hoc committees may be appointed by the chair or created by a majority vote of the department faculty.
The Faculty initiates the following procedures in the third week in October of the academic year at the end of which the Department chair's recommendation term expires, or at the resignation of the Chair.
3.1 Reappointment of Incumbent Chair
3.1.1 The committee obtains a written statement indicating the incumbent's willingness to serve for another term.3.2 Appointment of a New Chair
3.1.2 If the incumbent indicates willingness to serve, the committee circulates his/her statement to the full-time faculty along with a mail ballot on the question, containing the simple alternatives YES and NO.
3.1.3 If a simple majority of those eligible to vote, vote to reappoint the incumbent, the committee informs the Dean of Visual and Performing Arts that the Department recommends the incumbent's reappointment. If the vote is tied, the tie is reported.
3.1.4 If the person recommended is unacceptable to the administration, the committee initiates the procedures below for appointment of a new chair.
3.2.1 The Faculty implements these procedures if (1) the incumbent chair succumbs, resigns, or is unwilling to serve an additional term; (2) the incumbent's reappointment is not recommended by a simple majority of the Department; or (3) the reappointment of the incumbent is denied by the dean.Back to Document Table of Contents
3.2.2 The committee asks the members of the full-time faculty if they are willing to serve as chair.
3.2.3 The Faculty arranges an interview with each final candidate at a time and place convenient to all.
3.2.4 Using mail ballots, the committee conducts a vote to result in one candidate's receiving a majority of the votes of those eligible to vote. Ballots shall include the option "None of the Above." Ballots will be tallied by a faculty member who is not a candidate.
3.2.5 The committee notifies the faculty of the recommendation.
3.2.6 The committee forwards the name of this candidate to the dean.
3.2.7 If the administration finds this candidate unacceptable, the process may be repeated.
3.2.8 If no candidates are forthcoming, or if no candidates receive a majority of votes, or if the administration finds the candidate unacceptable, an outside search for a new chair may be initiated.
4.1 Tenure
and Promotion Criteria
The criteria to be considered in personnel decisions
within the Department of Theatre shall be those which pertain to the effectiveness
of the Theatre faculty in performing their prescribed duties as well as
those qualities, which, in the opinion of the Department, are important
in relating the accomplishments of the Theatre faculty to the objectives
of the College of Visual and Performing Arts and the University. The specific
review criteria and procedures are to found in the Department
of Theatre Tenure and Promotion Policies and Procedures Document (April
4, 1989), the College of Visual and Performing
Arts Promotion and Tenure Policies and Procedures (SD 97-21, Revised February
22, 1998), the Promotion
and Tenure Guidelines Document (SD 94-3), the Document
on Campus-Wide Criteria for Promotion and Tenure (SD 88-25 ) and the
Procedures
for Promotion and Tenure (SD 88-13).
Understanding that individuals in the positions of the Department may well have curricular and production activities that bridge the categories forming the basis for nomination, the following criteria are intended to provide general guidelines only.
4.1.1 Teaching4.2 ANNUAL REVIEW AND SALARY INCREMENT RECOMMENDATION4.1.1.1 Types of activities include:4.1.2 Creative Endeavor/Scholarship/Research4.1.1.1.1 Classroom teaching.4.1.1.2 Means of Evaluation must include:
4.1.1.1.2 Studio instruction
4.1.1.1.3 Lab teaching and supervision.
4.1.1.1.4 Administrative Duties associated with teaching.
4.1.1.1.5 Other related activities
4.1.1.1.5.1 Workshops
4.1.1.1.5.2 Conferences4.1.1.2.1 Student evaluations: Tabulation of multiple choice items and compilation of written comments.4.1.1.3 Means of Evaluation may include, but are not limited to:
4.1.1.2.2 Evaluation by the Chair
4.1.1.2.3 Peer evaluations: Peer evaluation summaries during candidate's employment at IPFW. Letters of recommendation.
4.1.1.2.4 Outside third person evaluations of teaching: Letters of recommendation. Evaluations by visiting adjudicators.4.1.1.3.1 Departmental, School and university recognition.
4.1.1.3.2 Written comments from former students: Letters of recommendation. Evidence of students' success in the job market and further education. Statements by students' employers pertinent to evaluation.
4.1.1.3.3 Evaluation of syllabi.4.1.2.1 Types of activities include:4.1.3 Service4.1.2.1.1 Theatre Department Production Activities: Acting, Directing, Designing, Choreographing, Playwriting, etc.4.1.2.2 Means of Evaluation may include, but are not limited to:
4.1.2.1.2 Other Theatre Production Activities
4.1.2.1.3 Articles, essays, books, etc. published or in progress
4.1.2.1.4 Public presentation of Scholarly/Creative works at conferences, conventions, or other public venues.4.1.2.2.1 Chair Reviews
4.1.2.2.2 Peer Reviews
4.1.2.2.3 Outside evaluations/adjudications of Theatre Department productions.
4.1.2.2.4 Evaluations/adjudications of theatre productions produced outside of IPFW.
4.1.2.2.5 Solicited and unsolicited letters of support from experts in the field familiar with the nominee's performance.
4.1.2.2.6 Reviews of presentations given at professional meetings, conferences and workshops.
4.1.2.2.7 Evaluation of published and/or unpublished works4.1.3.1 Activities may include, but not be limited to, the following:4.1.4 Tenure and Promotion Procedures4.1.3.1.1 Departmental. Theatre Department responsibilities (such as Production area supervision), Theatre Department committees. Mission-related assignments (such as recruiting), and other Department activities; Miscellaneous non-curricular contributions (public relations and clinic-workshops).4.1.3.2 Criteria for evaluation of service may include, but not be limited to:
4.1.3.1.2 College of Visual and Performing Arts. School committees and programs.
4.1.3.1.3 University. University Faculty Senate, committees and programs.
4.1.3.1.4 Community. Membership on civic/community boards, committees, etc. Consulting, adjudicating, and/or advising activities, Other off-campus activities that reflect favorably on the Department and University.
4.1.3.1.5 Professional. Membership and participation in professional organizations, workshops, conferences and conventions. Consulting, adjudicating, and/or advising activities, Other professional service appropriate for the faculty member in the Department.4.1.3.2.1 Impact on Department, School, University and community.
4.1.3.2.2 Importance to the appropriate discipline.
4.1.3.2.3 Evaluation of the quality of the contribution to the Department, School, University and community.
4.1.3.2.4 Solicited letters and comments.
4.1.3.2.5 Unsolicited letters and comments.
4.1.3.2.6 Evaluation of the quality of activity and participation in professional organizations.
In considering promotion and tenure cases, the following procedures will be utilized:4.1.4.1 Department of Theatre Promotion and Tenure Committee4.1.4.1.1 The Department of Theatre promotion and tenure committee will be formed according to the procedures outlined earlier in this document.4.1.4.2 The Department of Theatre's Responsibilities in Preparing the Promotion and Tenure Case
4.1.4.1.2 The committee may assist each candidate in revising, strengthening and restructuring the promotion and/or tenure case before it is acted upon. This committee shall then review and conduct an open ballot on each promotion case and on each tenure case. A simple majority of the ballots cast shall constitute a positive recommendation by the committee. Each subcommittee chair shall record the result of the balloting and append it to the case. The Department chairperson shall recommend or not recommend each candidate. Within five instructional days of the vote, and before the case is forwarded to the College of Visual and Performing Arts Promotion and Tenure Committee, the Department chairperson shall advise the nominee in writing of the outcome of the balloting and of the chairperson's recommendation. The only cases which may not be withdrawn at this time are tenure cases in the penultimate year. The remaining cases shall be forwarded to the School Committee.4.1.4.2.1 Outside evaluation is required as part of the promotion and tenure case for tenure track faculty and tenured faculty seeking promotion. The number of evaluators used in each case will be consistent with University policy.
4.1.4.2.2 The department will provide regular and timely outside evaluations/adjudications of all Theatre Department productions involving candidates for promotion and/or tenure.
4.1.4.2.3 Evaluations will be administered by engaging a visiting evaluator to view the production and to conduct a post-performance discussion, outlining the production's successes and failures. The evaluators will send a written evaluation to the Chair of the Theatre Department, focusing on the work of each promotion and tenure candidate's contributions to the production. The written evaluations will become part of the candidate's promotion and tenure case.
4.1.4.2.4 To select evaluators, full-time, tenured and tenure-track Theatre faculty will present names of appropriate professional and/or academic theatre artists to the Chair of the Theatre Department. The Chair will be responsible for contacting and selecting the evaluator(s). The candidate may be involved in selecting the evaluator(s).
4.1.4.2.5 Evaluators may also be selected through the adjudication services provided by the Kennedy Center/American College Theatre Festival.
4.1.4.2.6 The department will solicit letters of evaluation from professional and/or academic theatre artists who are familiar with the candidate's performance in the areas of teaching, research and creative endeavor, and/or service. This may include the need for the department to provide evaluators with photographic and/or video samples of the candidate's work, which will be reproduced and distributed at the department's and/or school's expense.
4.1.4.2.7 Other types of outside evaluation may also be included.
4.2.1 Each full-time faculty submits an Annual Report, describing his/her professional accomplishments during the previous calendar year. This document may contain corroborating materials that will be returned to the faculty member. A copy of the report will stay with the faculty member's file. For non-tenured faculty, the cumulative body of annual reports provide a ready resource for preparing a tenure and/or promotion document.4.3 ANNUAL REPORT4.2.2 All full-time and associate faculty are reviewed annually by an appointed Peer Review Committee in the Theatre Department. The review is to be forwarded to the faculty member and to the Department chair. The chair writes an annual review of the faculty member and this review is forwarded to the faculty member and to the dean.
4.3.1 This report should provide sufficient material and evidence to enable the Department chair and, if required, the Theatre Peer Review Committee to make an informed evaluation of the activities in research/creative activity, teaching and service accomplished during the previous year.4.4 Criteria for Merit4.3.2 This report will be due on March 15, and follow the format approved by the school.
4.5 Evaluation of Teaching by Students and Instructors
The evidence for effective teaching is most persuasive, especially at stages of review beyond the Department and the unit, with evidence obtained from students in a structured format.
The forms to be filed and forwarded are to be completed by the end of the week prior to final exams, and will be composed of: 1) the computer-collated Student Survey Form: 2) the compiled student comments from the Student Survey; 3) the Instructor's Self-Evaluation.
4.5.1 Student Survey
The validity of in-class evaluations is best demonstrated when it is shown that students from each type of instructional setting in which the candidate teaches have been surveyed over a number of years. As such, student surveys will be distributed for every theatre class every semester.Back to Document Table of Contents4.5.1.1 Student anonymity is to be assured.4.5.2 Instructor's Self-Evaluation
4.5.1.2 All classes and labs taught must be evaluated each semester.
4.5.1.3 Process for student surveys must follow these guidelines.
4.5.1.4 The instructor is to be absent from the class during the evaluation.
4.5.1.5 A student, selected beforehand, collects and delivers the evaluations directly to the Department secretary.
4.5.1.6 The chair will review the collated results.4.5.2.1 Included should be any comments the instructor chooses to make regarding:4.5.2.1.1 Goals for the course(s) and degree of success in attaining them, including new instructional approaches and concepts.4.5.2.2 The form will be provided to the instructor in the last week of class and submitted to the Department secretary by the end of the semester for forwarding with the Student Survey.
4.5.2.1.2 Comments regarding possible changes to be made.
4.5.2.1.3 General strengths and weaknesses in the course(s)
5.1 Matters subject to grievance procedure include concerns of both Administration and Faculty. Faculty concerns include matters of compensation and working conditions under the immediate administrative purview of the Department, including but not limited to: salary increments and other compensation; allotment of professional travel funds; office space assignments; equipment allocations; course assignments; course loads; annual and other performance reviews; reprimands; recommendations for promotion, tenure, and sabbatical leave; and general professional conduct. Administrative concerns include but are not limited to fulfillment of professional responsibilities in teaching, advising, committee assignments, administrative assignments, and research.
5.2 Grievances may be submitted as follows:
5.2.1 By any individual full-time or part-time faculty member against the Chair, the Faculty Peer Review Committee, or the Promotion/Tenure Committee. No individual faculty member may file a grievance against another individual faculty member except as specified herein.5.3 For each grievance to be resolved, an ad hoc committee shall be constituted and a process established as follows:
5.2.2 By the Chair against any full-time or associate faculty member. It is understood that certain persons are eligible to submit both administrative and faculty grievances due to their retention of faculty status while in administrative positions.
5.3.1 The complainant shall file written notice of intent to submit a grievance with the Chair of the Department. In case that person is a party to the grievance, the written notice shall be filed with the Dean of the College of Visual and Performing Arts. The Department Chair (or Dean) shall notify the faculty of the need to form an ad hoc grievance committee.5.4 Duties of the ad hoc Grievance Committee:
5.3.2 The ad hoc grievance committee will be elected from a ballot composed of all tenured or tenure track faculty members in the department not party to the grievance. If necessary, members from outside the department may be selected by the committee to bring the membership to three. The committee shall elect its own chair.
5.3.3 The written notice shall include the following: an explicit statement of the complaint, the grounds for the complaint, and an outline of the pertinent evidence to be submitted. If the complainant chooses to exercise the right to counsel, the name of the counsel should also be included, but failure to do so at this juncture does not constitute waiver of right to counsel.
5.3.4 Ordinarily, notice of intent to submit a grievance shall be filed within fourteen (14) days of the event which has given rise to the grievance, excluding academic vacation periods but not weekends or holidays during regular semesters.
5.3.5 The committee Chair (or delegate) shall immediately forward a copy of the notice of intent to the party or parties against whom the grievance is being submitted.
5.4.1 The Committee shall meet within seven (7) days of its constitution to begin consideration of the complaint.5.5 Hearing Procedure:
5.4.2 The Committee shall notify both parties to the grievance of the date of its first meeting, so that both complaint and response may be submitted in time for consideration by the Committee and both parties.
5.4.3 The Committee shall determine whether hearings are necessary, or whether the grievance may be resolved on the basis of information presented. The Committee may issue its decision on the basis of material submitted, may call the parties together for a negotiated or compromise settlement, or may determine that hearing of further evidence is necessary.
5.4.4 The Committee shall make precise records of all its actions, and copies of such records shall be given to all parties involved.
5.4.5 The Committee's records shall include a statement of its findings and the reasons thereof.
5.5.1 Hearings may be open only with written consent of both parties to the grievance.5.6 Miscellaneous:
5.5.2 Both parties shall have the right to full presentation of their cases.
5.5.3 The Grievance Committee shall have the right to request any evidence, written or oral, from either party, provided such evidence is within the power of subpoena of the Committees or committees which handle such matters for the faculty of Indiana University-Purdue University Fort Wayne. If, during a hearing procedure, such evidence is denied, the Committee may declare its inability to resolve the grievance and recommend that any further action thereupon be undertaken through the grievance procedure established within the University, and if the grievant wishes shall notify another appropriate Committee or committee of its action and the reasons therefor.
5.5.4 Either party to a grievance shall have the right to request relevant evidence as outlined above. The Committee may regard refusal to provide such evidence as sufficient grounds for finding in favor of the party to whom evidence is denied, or it may declare its inability to resolve the grievance, as outlined above.
5.5.5 In closed session after the hearings are completed, the Committee shall meet to make its decision.
5.6.1 Decisions of an ad hoc Grievance Committee may be appealed only through the grievance procedures established within the University.Back to Document Table of Contents
5.6.2 Members of an ad hoc Grievance Committee may not discuss the complaint, the hearing process, or the resolution with any person not involved in the complaint, nor with parties to the complaint outside the formal hearing process.
6.1 Staff Assignment Policy
6.1.1 Teaching Load6.1.1.1 The normal teaching load for full-time untenured or tenured research option faculty is the equivalent of eighteen (18) hours an academic year.6.1.2 Teaching Assignments6.1.1.1.1 Research option tenured faculty must document their required research and creative endeavor activities each year. Research and creative endeavor activities which are part of the faculty member's regular course load may not be counted as part of this requirement.6.1.1.2 The normal teaching load for full-time tenured teaching option faculty members is the equivalent of twenty-four (24) hours an academic year.
6.1.1.1.2 All untenured faculty must choose this option.6.1.2.1 Faculty may receive credit toward their teaching load in the following areas:6.1.3 Release Time6.1.2.1.1 Regular Course Instruction counts for assigned credit hours
6.1.2.1.2 Credit in team-taught courses will be divided proportionally among the involved faculty.
6.1.2.1.3 Departmental Production Activities
Credits will be assigned to each activity by the department chair (in consultation with the faculty) prior to the production season according to the following schedule.6.1.2.1.4 No load credit is granted for independent study or project supervision, but these activities may be used as indicators of teaching excellence.
Category Credits Direction 1-3 Scenic Design 1-3 Lighting Design 1-2 Costume Design 1-3 Technical Direction 1-2 Costume Construction 1-2 Other Production Assignments 1-3
The Chair may grant four kinds of release time:6.1.3.1 Research and Creative Endeavor6.1.4 Responsibilities of the Department Chair6.1.3.1.1 The normal course load reduction as set forth in 6.1.1 above.6.1.3.2 Departmental Program Development, special projects, or significant professional service.
6.1.3.1.2 Additional course load reductions may be granted by the chair for other significant research and creative endeavor proposals.6.1.3.3 Departmental Administration.
6.1.3.3.1 Department Chair will receive 12 hours administrative release annually6.1.3.4 Funded Activity Underwritten by Non-Departmental Budgets, including research, journal editing, service, extra-Departmental teaching, and post-doctoral education.
It is recognized that the policies relating to teaching assignments (section 6.1 above) are firm guidelines along which the Department Chair must exercise discretion and judgment.
6.1.5 Summer Teaching PolicyBack to Document Table of Contents
Summer teaching assignments shall be made so as to provide equal opportunity for all full-time Department faculty members to participate in the summer school program. Decisions will be based on faculty interest, potential enrollment and available funding.6.2 Faculty Absence from Scheduled Classes
6.2.1 Instructors are expected to meet their classes on the day and time and in the room designated in the Schedule of Classes. If temporary room or time changes are made, they should be announced in advance both to the students and to the Department secretary. No permanent room or time changes can be made without permission of the Department Chair.6.3 Syllabi
6.2.2 From time to time faculty may be away from campus during the academic term for professional purposes (e.g., presenting a conference paper, service on a system committee). Since such absences from class are normally known well in advance, faculty are expected to arrange for a substitute instructor or alternative classroom activity and to notify the Department chair of the arrangements made.
6.2.3 Occasionally, the ravages of disease or the malevolence of nature may result in an unexpected faculty absence from class. Under these circumstances, the faculty member should notify the Department chair.
In accordance with university and School of Visual and Performing Arts policy, faculty will provide syllabi for all courses to students and to the Department office. Syllabi should be distributed during the first class meeting.6.4 Faculty Schedules and Office Hours
Faculty will schedule, post and maintain office hours. A copy of each full-time, part-time and associate faculty member's schedule will be provided to the Department office.
7.1 Student Advising
Student advisees, matriculating on degree programs
in Theatre will be assigned by the chairperson to appropriate tenured or
tenure-track faculty members for advising on a regular basis. Faculty advisors
will be familiar with the university's academic regulations, with Department
and school requirements for graduation, the Theatre Department Student
Handbook, and with certification requirements in areas such as professional
education. Although no faculty load credit is assigned for advising, it
will be noted that time spent in advising is an important element in a
faculty member's instructional responsibilities.
7.2 Grades
Faculty will familiarize themselves with the
statements concerning grades and grading policy in the
IPFW
Bulletin.
Grade appeals (see below) most frequently occur when the instructor has not clearly stated a grading policy or has changed the policy during the semester. Faculty will provide students with a written statement (presumably on the course syllabus) detailing the factors that will determine their final grades and will treat the statement as a contractual understanding with the students, to be altered only with their knowledge and agreement.
7.3 Exemption without Credit or Credit by Examination
Students may seek exemption without credit by
contacting the chairperson of the Department. If the requisite conditions
are met, and recommendation is made in writing to the Department chairperson
by the coordinator of the area in which the course is located, the Departmental
chairperson will then write a memorandum approving such exemption. If exemption
is approved, the student will be required to substitute the correlative
number of credit hours in another Theatre course(s).
Students may also seek credit by examination (see the current IPFW Bulletin for definition of terms and campus procedures appropriate for "Special Credit").
7.4 Cheating and/or Plagiarism
IPFW's
academic regulations (see the most recent version of Fort
Wayne Senate Document SD 89-28--IPFW Code of Student Rights, Responsibilities,
and Conduct--and the current IPFW
Bulletin) define these terms and the campus procedures appropriate
for dealing with them.
Before charging a student with plagiarism or cheating, the faculty person may wish to consult with the Department chair. Before imposing any penalty, the faculty person must meet informally with the student, within ten days of discovering the alleged misconduct, in order to allow the student to present a defense or explanation.
If the faculty person chooses to notify the student
by letter, he/she may wish to use the general form suggested by the Indiana
University Counsel:
| Dear Mr/Ms_____________:
I have a paper entitled "____________" 1 test, submitted by you to me in partial fulfillment of the requirements of (Course Number), section ______. I have read your paper/test, and my present belief is that it is not entirely your own work, as required by the standards of the course. Please make an appointment to see me immediately so that we can discuss this situation. (Pending our discussion and a resolution of the matter, I am recording an Incomplete as your grade in this course.)*
________________ |
After discussing the situation with the student, the faculty person may deem it proper to impose a penalty. This may take several forms: (1) a lower or failing grade for the assignment in connection with which misconduct occurred, (2) an injunction to repeat or supplement the assignment, or (3) a lower or failing grade for the course. After the faculty person determines the penalty, he/she must write a complete report, with all particulars spelled out, including the exact nature of the penalty. A copy of this report should go to the student, to the chairperson of the Department of Theatre and of the student's major Department, to the Deans of the College of Visual and Performing Arts and of the student's school or division, and to the Vice Chancellor for Student Affairs. This report should inform the student that he/she may appeal to the Department chair and, subsequently, to higher administrators, as outlined under "Grade Appeals" below, if dissatisfied with actions taken at the Departmental level.
7.5 Grade Appeals/Student Grievances
7.5.1 In the event a student feels they have been treated unfairly in a course or department program, the first recourse is to discuss the problem with the instructor. If this does not resolve the problem, the department chair should be contacted. The Chair may mediate the situation or set in motion the appropriate grievance procedure.Back to Document Table of Contents7.5.2 Procedure
7.5.2.1 Committee Composition: A standing panel of three Theatre faculty shall be established in September of each academic year. The committee shall elect a chair for each case appealed. No instructor shall serve on any appeals case in which they are named.
7.5.2.2 Committee Jurisdiction: The committee shall meet to respond to the student's grievance and shall decide for or against the allegation. To facilitate this end, the committee may hear testimony and call witnesses.7.5.2.2.1 If the committee recommends changing a grade or similar evaluation, the committee shall a) recommend to the instructor that the grade be changed and report its recommendation to the student; b) if the instructor chooses not to change the grade, the committee shall report the result of its deliberation to the Academic Appeals Subcommittee. if the committee does not concur with the statement of grievance, the committee shall report its judgment to the student and the instructor.7.5.2.3 Academic Appeals Subcommittee: If the matter has not been resolved by the committee, the student may make an appointment with the Dean of Visual and Performing Arts, who will direct the student procedurally in submitting the case to the campus Academic Appeals Subcommittee.
7.5.2.2.2 The report of the committee shall be limited to an enumeration of the membership of the committee, the dates and places of the meetings of the committee, and the decision for or against the grievance.Grades may be changed only by a university authority upon the decision of the campus Academic Appeal Subcommittee or by the instructor any time prior to the decision of the Academic Appeals Subcommittee.
7.5.2.4 Statement of Grievance: The student proposing the alleged grievance to the Theatre Department appeals Committee must support the alleged grievance in writing. The statement shall include, but not necessarily be limited to, the following:
7.5.2.4.1 the specific allegation, which shall address prejudice, caprice, or another improper condition;7.5.2.5 The statement of grievance should be submitted by the student to the committee no later than the end of the seventh week of the semester following the semester in question.
7.5.2.4.2 the substantiating evidence, or reasons why the evidence exists but is not available to the students;
7.5.2.4.3 the remedy sought.7.5.2.6 Role of Department Chair: The department chair may serve on the appeals committee. The department chair shall direct the grieving student to the appeals committee. The department chair shall receive from the committee a) confirmation that the process is initiated; b) confirmation that the process has been completed; and c) the report of the committee.
7.5.2.7 Committee Calendar: The committee shall deliberate and report its conclusions with reasonable dispatch. The members of the committee shall determine a fair, practical calendar and report the calendar to the grieving student, the instructor, and the department chair.
7.5.2.8 Confidentiality: Committee members shall maintain the confidentiality of all committee deliberations except as described in these procedures. Upon request of the student or the instructor, the convener shall provide an enumeration of the criteria used to reach the decision. this statement shall not include the content of the deliberations.
8.1 University Travel
All faculty and professional staff are eligible
for reimbursement of expenses (see guidelines below) for attending professional
conferences. The maximum amounts of reimbursement are determined annually
and are based on the funds for travel available in the Department's budget.
Preference will be given to full-time faculty who are involved in professional
activity at the event. Such involvement might include presenting papers
or workshops, performances, or serving as an organizational officer.
8.1.1 Full-time faculty, professional staff and associate faculty traveling to conferences or professional meetings may be reimbursed for:
a. transportation
b. lodging
c. subsistence
d. registration fees.8.1.2 University regulations govern the amount reimbursable in some categories. Consult Accounting Services for current regulations.
8.1.3 All faculty or staff who travel to professional meetings or on other university business, whether or not they request reimbursement, must complete the "Authority to Travel" form available in the Department office. (Completion of this form is necessary to activate the university's liability coverage for faculty.) This form should be submitted to the Department chair no later than two weeks prior to the commencement of travel.
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