Faculty
Affairs Committee Meeting
March 18,
2005
10:00-11:00
a.m., ET 206
Present:
Guest: Jeanette
Clausen
1. Approval
of the Minutes
The minutes of February 25 were approved
as distributed.
2. Statement
on Integrity
The committee approved the attached
statement on integrity.
3. Associate
Faculty Teaching Award
Mr. Robert
Schroeder from the Fine Art Department was nominated for the Associate Faculty
Teaching Award. Nash will send a copy of
the nominations materials to the selection committee.
4. Exit
Interview
The committee
discussed the possibility of establishing a practice of conducting exit
interviews for tenured and tenure-track faculty who leave IPFW. The committee approved the attached letter
that was drafted by Elaine. Nash will
send the letter to the schools and divisions as shown in the attached
table.
5. Research
Faculty
The
overwhelming majority of the committee endorsed the proposal for non-tenure
research faculty within
The next meeting will be on April 15,
10-11:30 in ET 206.
TO: The
Senate
FROM: Faculty
Affairs Committee
Nash
Younis, Chair
DATE: March
18, 2005
SUBJECT: Statement
on integrity
Whereas, there is no IPFW statement
regarding integrity; and,
Whereas, the Integrity Task Force
Committee has drafted the statement on integrity; and,
Whereas, the Chancellor asked for the
faculty approval of the draft statement; and,
Whereas, the Executive Committee charged
the Faculty Affairs Committee with this task; and,
Whereas, the Faculty Affairs Committee
modified the draft and approved it as modified,
Be it resolved, that the Senate approve
the following Statement on Integrity:
Approving Disapproving Absent
Elaine Blakemore Hedayeh Samavati
Margit Codispoti
Max Montesino
Nash Younis,
Chair
IPFW Statement On
Integrity
This statement on integrity articulates the overarching
principles that inform IPFW policies, procedures, and conduct. Policies that reflect these principles
exist in official University documents or will be developed if a need for
additional policies is identified.
Statement
We as a university community are committed to integrity and
ethical conduct. We foster an environment that nurtures and supports the
complementary concepts of freedom and responsibility.
We
respect both individual rights and the public interest. We encourage a learning environment in which
open and free pursuit of knowledge takes place and individuals share their
personal convictions without imposing them on others. Additionally, we embrace the ideal of freedom
of expression for faculty, staff, and students in their academic work and as
citizens of the university. The
professional contributions of all individuals involved are fully and accurately
acknowledged.
It
is the responsibility of the entire IPFW community to honor the principles of
ethics and academic integrity. Students
and faculty have the right to expect their work to be assessed on its academic
merit. All members of the IPFW community
are expected to espouse academic honesty and every individual is
responsible for upholding this expectation.
Ethical and honest behavior is required in all actions that support IPFW’s academic mission.
IPFW
takes seriously its responsibility to the citizens of
Working
with our community partners, we share knowledge and resources for reciprocal
benefit and advancement. IPFW faculty
and staff pledge to uphold the highest ethical standards while providing
an education of the highest academic quality.
The Faculty Affairs Committee has been
discussing the possibility of establishing a practice of conducting exit
interviews for tenured or tenure-track faculty who leave IPFW. Some of those faculty retire, others are not reappointed or are
denied tenure, and still others leave voluntarily for another position. We
think that we could learn a great deal from these faculty members to improve
the environment for those who remain here. Our discussions have led us to
conclude that such exit interviews might best be handled at the school level.
Therefore, we are seeking information from schools as to whether they would be
willing and able to institute an exit interview process for tenure-track
faculty in their schools who leave. If it turns out that schools are not able
to establish a school-level process to conduct and report on exit interviews,
the Faculty Affairs Committee may consider a campus wide procedure. At this
point, however, our discussions have led us to conclude that establishing the
process at the school level may be the most desirable.
For your information, the
The Faculty Affairs Committee is
requesting that ________ (e.g., The School of Engineering Faculty Affairs
Committee) discuss the possibility of instituting a practice of exit interviews
with faculty who are leaving in your school. We are asking that you respond to
the Faculty Affairs Committee on this topic by _____ (date). Please consider
and provide answers to the following questions:
1. Would
your School be willing to establish a procedure of doing exit interviews with
your faculty who leave each year?
2. If
your School is not large enough for these interviews to be done by interviewers
who are not personally connected with the faculty member who is leaving, would
you be willing to join together with other smaller schools or units in order to
share the responsibility?
3. If
the answer is yes to either #1 or #2, would you be willing to provide written
feedback (without identifying specific individuals, of course) regarding these
interviews to the Senate Faculty Affairs Committee, and for this report to be
made public so that administrators and others might use it to improve the
climate at IPFW?
As noted above, attached to this memo is
a sample of recent exit reports produced in A&S, as well as a copy of their
exit interview questions. These are provided for your information only. We are
not implying that the A&S protocol would necessarily be the interview used
in your school.
Faculty
Affairs Committee Meeting
February
25, 2005
10:00-11:00
a.m., ET 206
Present:
1. Approval
of the Minutes
The approved minutes of February 9, 2005
are attached.
2. Associate
Faculty Teaching Award
No
nominations have been received yet.
3. Upward
Feedback
The committee unanimously voted on
the following:
·
No
change on the question sets regarding the Chancellor, Vice Chancellor for
Academic Affairs, and Dean.
·
Approved
the attached cover letter.
4. Exit
Interview
The committee
discussed the possibility of establishing a practice of conducting exit
interviews for tenured and tenure-track faculty who leave IPFW. Elaine will draft a letter and Nash will
compile a list of the school’s committee that deals with the faculty affairs
matters.
The
next meeting will be on March 18, 10-11:30 in ET 206.
Faculty
Affairs Committee Meeting
February
9, 2005
10:00-11:30
a.m., ET 206
Present:
Jeanette
Clausen
1. Approval
of the Minutes
The minutes of January 14, 2005 were
approved as distributed.
2. Associate
Faculty Teaching Award
The call for nomination letter was sent
to all faculty on February 1. Nancy Rathburn
(2004 recipient of the award) and Leslie Raymer (2003
co-recipient of the award ) are willing to serve on
the selection committee.
3. Amendment
to SD 88-25
Professor Donald Linn submitted an
amendment to senate document 88-25 as shown below. The committee did not approve the
amendment. The tally of the vote was
zero (0) yes and four (4) no. Susan and
Nash recused themselves from voting.
4. IPFW Statement of Integrity
Per the Executive Committee request, the
committee discussed the IPFW statement of Integrity. Nash will forward the committee’s suggestion
to the Executive Committee as shown below.
5. Faculty
Satisfaction Survey
IPFW is preparing for a second faculty
survey. Susan asked for names of faculty
to consult regarding the questionnaires.
6.
Merit/Equity Increments
The committee discussed the draft
document about merit/equity increments presented by the VCAA office.
The next meeting will be on February 25,
10-11:30 in ET 206.
TO: Faculty
Affairs Committee
Nashwan T. Younis, Chairperson
FROM: Donald
Linn
DATE: 22
October 2004
SUBJECT: Proposed
amendments to SD 88-25 (Criteria for Tenure and Promotion)
DISPOSITION: To the committee for consideration
WHEREAS, Documents generated at various
levels and under review by the Faculty Grievance Board allegedly invoke a
differing standard for competency among different professorial ranks in areas
of teaching, research, and/or service
WHEREAS, The
wording of Section E. (Application of Criteria to Professorial Ranks) is
unclear as to the definition of “unsatisfactory performance in the other
areas”;
BE IT RESOLVED, That Section E. of the SD
88-25 be amended as follows (deletions in strikethrough,
changes in bold):
E.
Application of Criteria to Professorial Ranks
When considered for promotion, the individual should be assessed in
light of the criteria specified in section D above. Favorable action shall result when the
individual has demonstrated, in one area of endeavor, a level of excellence
appropriate to the proposed rank. Failure to promote may arise, however, from
unsatisfactory performance in the other areas. of
teaching, research, and service. Competence
and/or excellence in teaching, research, and service among the different
professorial ranks is determined preponderantly, in accordance to the
departmental, school, and campus procedures and standards.
December 13, 2004
IPFW Statement of ON Integrity
Preamble
This statement of integrity articulates the overarching
principles that inform IPFW policies, procedures, and conduct. Policies that reflect these principles
exist in official University documents or will be developed if a need for
additional policies is identified.
Statement
We as a university community are committed to integrity and
ethical conduct. We foster an environment that nurtures and supports the
complementary concepts of freedom and responsibility. , and truth. We respect differences and embrace
diversity. We are committed to equitable
treatment and mutual respect for all members of the IPFW community.
We
respect both individual rights and the public interest. We encourage a learning environment in which
open and free pursuit of knowledge takes place and individuals share their
personal convictions without imposing them on others. Additionally, we embrace the ideal of freedom
of expression for faculty, staff, and students in their academic work and as
citizens of the university. The
professional contributions of all individuals involved are fully and accurately acknowledged.
It
is the responsibility of the entire IPFW community to honor the principles of
ethics and academic integrity. Students
and faculty have the right to expect their work to be assessed on its academic
merit. All members of the IPFW community
are expected to espouse academic honesty and every individual is
responsible for upholding this expectation.
Ethical and honest behavior is required in all actions that support IPFW’s academic mission.
IPFW
takes seriously its responsibility to the citizens of and the university will allocate resources
accordingly.
Working
with our community partners, we share knowledge and resources for reciprocal
benefit and advancement. IPFW faculty
and staff pledge to uphold the highest moral and ethical
standards while providing an education of the highest academic quality.
Faculty
Affairs Committee Meeting
January
14, 2005
9:30-11
a.m., ET 206
Present: Elaine
Blakemore, Margit Codispoti,
Susan Hannah, Max Montesino, Hedayeh
Samavati, and Nash Younis
Guest: Jeanette
Clausen
1. Evaluation
of Deans and Directors
Three draft
documents for evaluation of deans and directors were presented by
Susan.
2. Approval
of the Minutes
The minutes of December 7, 2004 were
approved as distributed.
3. Reappointment
Review
Jeanette
presented a draft of the Reappointment Review document which provides a time
line and guidelines for tenure-track faculty and their chairs. The committee members provided some
suggestions to further enhance the document.
4. Associate
Faculty Teaching Award
There is
enough funding for the award for the next three years. Jeanette will email Nash the call for
nomination letter. Nash will contact the
last two recipients of the award to serve on the selection committee.
5. Exit
Interview
The committee
used the
6. Meeting
An additional meeting was scheduled for February 9 from
10-11:30
7. Future
agenda items
Assessment
Merit/Equity
Increments
Faculty
Affairs Committee Meeting
December
7, 2004
Noon, ET
206
Present:
Guest: Christine
Erickson and George Mourad
Handouts: IPFW
Statement of Integrity
1. IPFW
Statement of Integrity
Professors Erickson and Mourad presented the IPFW Statement of Integrity. They explained the process for developing the
document. Suggestions were given to them
by the committee members to enhance the document.
2. Approval
of the Minutes of November 16, 2004
The minutes were approved as distributed.
3. Assessment
The second faculty survey will take place during the
next academic year. The committee
discussed whether to use a commercially produced faculty survey or to develop
an institutional one. This item was
tabled for further discussion.
4. Schedule
of Meetings
Tentatively, the meetings for next
semester will be on Tuesday at noon.
Nash will check with Heda and Max regarding
the availability during this time.
5. Future
agenda items
Reappointment Guidelines
Exit interview
Assessment
IPFW Statement of Integrity
This statement of integrity articulates
the overarching principles that inform IPFW policies, procedures, and
conduct. Policies that reflect these principles exist in official
University documents or will be developed if a need for additional policies is
identified.
We as a university community are
committed to integrity and ethical conduct.
We foster an environment that nurtures and supports the complementary
concepts of freedom and responsibility.
We respect individual rights and
encourage the open and free pursuit of learning without imposing privately held
political bias or religious preferences unrelated to the subject matter.
Additionally, we embrace the ideal of freedom of expression for faculty, staff,
and students in research, creativity, and the communication and publication of
findings. The professional contributions of all individuals involved in
these endeavors are fully and accurately acknowledged.
It is the responsibility of the entire
IPFW community to honor the principles of academic integrity. Students
have the right to expect their work to be assessed on its academic merit and
faculty will assess student work on these terms. All members of the IPFW
community are expected to espouse academic honesty and every individual
is responsible for upholding this expectation. Ethical and honest
behavior is required in all actions that support IPFW's
academic mission.
IPFW takes seriously its responsibility
to the citizens of
Working with our community partners, we
share knowledge and resources for reciprocal benefit and advancement.
IPFW faculty and staff pledge to uphold the highest moral and ethical
standards while providing an education of the highest academic quality.
Faculty
Affairs Committee Meeting
November
16, 2004
Noon, NF
355
Present:
Guest: Jeanette
Clausen
Handouts: Modified
SD 94-17: Teaching Award for Associate Faculty
Amendment
to SD 88-25
Promotion
and Tenure Procedures (Biology Department)
1.
Approval of the Minutes of October 26, 2004
The minutes were approved with
corrections.
2.
Modification of SD 94-17
By a vote of 5 (yes) and zero (no), the
modified SD 94-17 was approved as shown in the attachment.
3. Amendment
of SD 88-25
Professor
Donald Linn proposed the attached amendment to SD88-25 (Criteria for Tenure and
Promotion). The committee did not
approve the amendment.
4. Promotion
and Tenure Procedures
The committee
made recommendations to the Promotion and Tenure Procedures document submitted
by the Biology Department. Nash will
communicate the recommended changes to the department.
5. Documenting
and Evaluating Faculty Service
Further
comments regarding this document should be sent to Jeanette.
6. Future
agenda items
Bonus letter
Leepoxy
Award
Exit interview
Assessment
The next meeting will be on Tuesday,
December 7 at noon in ET 206.
TO: Fort Wayne Senate
FROM: Faculty Affairs Committee
Nash Younis, Chair
DATE: November 16, 2004
RE: Modification of SD 94-17: Recognizing
Teaching Excellence by Associate Faculty
Whereas: The Faculty Affairs Committee would
like to involve previous recipients of the Associate Faculty Teaching Award in
making the decision about the next recipient
Be it resolved that: The Senate approve the attached
modifications outlining procedures for selecting the recipient of the Teaching
Award for Associate Faculty
Approving Absent
L.
Beineke M.
Montesino
E. Blakemore H. Samavati
M. Codispoti
S.
Hannah
N. Younis
Senate
(Approved, 1/9/1995)
IPFW FACULTY TEACHING AWARD
Recognizing Teaching Excellence by Associate Faculty
To reaffirm
the value placed on effective teaching at Indiana University-Purdue University Fort
Wayne, and to recognize and reward the contributions of excellent associate
faculty, we have established the IPFW Faculty Teaching Award, to be conferred
annually, for excellent teaching by associate faculty. The award is funded by contributions from
full-time faculty. The awardee will receive a certificate of recognition and a
one-time cash award in the amount of $500, presented at the annual honors
convocation in October.
Nomination
dossiers should be submitted to the Chair of the Faculty Affairs Committee by
March 15 of each year. The decision will be made by the FAC or by a
committee designated for that purpose by the FAC a committee consisting
of the Voting Faculty members of the FAC and two previous Associate Faculty
Teaching Award recipients. Candidates who were nominated but not selected
for an award can be renominated the following
year.
Criteria
and guidelines for preparing nominations
To be eligible
for nomination, associate faculty should have taught at IPFW for at least five
semesters.
Nominations
may be made by any faculty member, and must be submitted to the review
committee through the appropriate department chair, dean, or division
director. Individuals may not
self-nominate.
The nomination
dossier should include the following:
A letter of
nomination (and, when the nominator is not the department chair, dean, or
division director, a statement from that administrator endorsing the
nomination). The letter should explain what it is that makes the nominee an
excellent teacher, and not simply a competent or popular one.
The nominee's
CV.
A list of courses taught by the nominee at IPFW, by semester and
enrollment.
Several
measures of teaching effectiveness, such as:
a
summary of student evaluations for courses taught (with a statement of how and
by whom the summary was prepared);
the
nominee's self-evaluation;
copies
of course syllabi, handouts, exams, and other teaching materials developed by
the nominee, or descriptions of successful original techniques used by the nominee
in class;
reports
from students that indicate the nominee's effectiveness as a teacher (if these
reports were solicited, indicate by whom and under what circumstances);
contributions to course or curriculum development;
reports
of observation visits to the nominee's classroom by colleagues (either
full-time or part-time faculty) and/or the supervisor of the nominee (e.g.,
coordinator of multiple-section courses, department chair);
other
evidence that supports the nomination.
For example, teaching-related service and presentations or publications
related to teaching may be used as supporting evidence of effective teaching.
These
guidelines shall be reviewed annually by the Faculty Affairs Committee.
TO: Faculty
Affairs Committee
Nashwan T. Younis, Chairperson
FROM: Donald
Linn
DATE: 22
October 2004
SUBJECT: Proposed
amendments to SD 88-25 (Criteria for Tenure and Promotion)
DISPOSITION: To the committee for consideration
WHEREAS, Documents generated at various
levels and under review by the Faculty Grievance Board allegedly invoke a
differing standard for competency among different professorial ranks in areas
of teaching, research, and/or service
WHEREAS, The wording
of Section E. (Application of Criteria to Professorial Ranks) is unclear as to
the definition of “unsatisfactory performance in the other areas”;
BE IT RESOLVED, That Section E. of the SD
88-25 be amended as follows (deletions in strikethrough,
changes in bold):
E.
Application of Criteria to Professorial Ranks
When
considered for promotion, the individual should be assessed in light of the
criteria specified in section D above.
Favorable action shall result when the individual has demonstrated, in
one area of endeavor, a level of excellence appropriate to the proposed rank.
Failure to promote may arise, however, from unsatisfactory performance in the
other areas. of teaching, research,
and service. Competence in
teaching, research, and service is the same among the different professorial
ranks.
Biology
Department
Promotion and Tenure Procedures
The Biology Department Promotion and
Tenure Committee consists of all tenured faculty
members holding the rank of Associate Professor or Professor. The Promotion and
Tenure (P&T) Committee will be called by the chair of the Welfare Committee
as needed, and they will select a committee chair to preside over activities
while they address their charge.
The process of promotion and tenure
typically has three, and potentially four, steps: mid-tenure review, tenure and
promotion to Associate Professor, and promotion to full Professor. The fourth
potential step occurs when an applicant is tenured, but not promoted, which
potentially could occur (Senate Document 88-25). If this occurs, then the
candidate could then proceed for promotion to Associate Professor the following
year.
The following document details the steps
in the process of promotion and tenure within Biology. Should this policy
conflict with University policy, University policy will have precedence.
Mid-Tenure Review
The P&T Committee will initiate a
mid-tenure review of all non-tenured faculty after the
completion of the third year of faculty appointment at IPFW. This review will follow the guidelines and
format for a promotion and tenure case outlined in IPFW Senate Document SD
88-13. The P&T Committee via the department chair will notify all untenured
faculty in May at the end of the third year of their
appointment that by September 15 of that same year, a P&T document should
be prepared and submitted for the P&T Committee’s review. The purposes of the review is to assist the
candidate in the future preparation of a case for promotion to associate
professor, and to assist the department chair with faculty input regarding the
retention and faculty review process for this candidate prior to the
penultimate year of appointment.
The mid-tenure review document will
include documentation in the areas of teaching, research and service, and
should be organized according to IPFW Senate Document SD 98-4. Any written evaluations such as the
departmental chair’s reappointment evaluations and third party comments on
teaching, research, or service will remain confidential. The chair of the P&T committee will, with
collaboration and approval of the P&T committee, submit a written
evaluation of the progress of the candidate to the Department chair and the
candidate. This evaluation should be in
the form of a memo detailing the opinion of the committee on the documented
performance of the candidate in teaching, research and service.
The Department chair will also provide a
separate written evaluation of the submitted case to both the P&T committee
and the candidate. The mid-tenure
evaluation memos from both the P&T Committee and the Department chair are
internal documents and will not be forwarded to the college or administration
for action or approval. However, they
may be used by the Department chair in annual evaluations or by the candidate
and department chair in a case for promotion to assistant professor that may be
submitted in the future.
Tenure and Promotion to Associate
Professor
The P&T Committee will evaluate cases
for promotion to associate professor. This
review will follow the guidelines and format of the Promotion and Tenure
document outlined in Senate Document SD 98-4. A faculty member seeking
promotion to associate professor will typically submit material to the
committee by the fourth week of classes in the fall of their sixth year. Faculty have the option to submit their case early. This
will include material documenting performance in research, teaching, and
service. The candidate will be evaluated
by outside reviewers, and should meet with the chair prior to May before
submission to provide a list of 5-7 potential outside peer reviewers. The chair will select from this list, and
potentially contact them, and others, if appropriate, to establish a minimum of
three outside evaluators.
After all the materials have been
submitted, the committee will meet and decide whether or not to recommend
promotion and tenure. The vote will be
by secret ballot. The Departmental chair will be non-voting. The chair of the P&T Committee, with the
collaboration and consent of the P&T Committee, will make a written
statement evaluating the merits of the case, for use by the Departmental chair
and P&T Committees above the Departmental level.
The Departmental Chair will then review
the case and the recommendation from the P&T Committee, and prepare a
review for the candidate and the P&T committees above the Department.
Nothing in here yet about tenure without
promotion…
Promotion to Professor
The procedure for assessing the promotion
to Professor is very similar to that described for assessing promotion cases
for Associate Professor. However, the P&T Committee will consist of only
all the Professors in the department. If less than three hold that rank,
Professors from other departments will be recruited to constitute a minimum
committee of three. Otherwise, all of the conditions stated in Promotion to
Associate Professor will be used in these promotion cases.
Faculty
Affairs Committee Meeting
October
26, 2004
Noon, ET
206
Present:
Guest: Jeanette
Clausen
Handouts: IPFW
Friends of the University Outstanding Teacher Award
IPFW
Associate Faculty Award
Documenting
and Evaluating Faculty Service (Draft 7)
Leepoxy Plastics, Inc. Award for Excellence in
Undergraduate Teaching
1.
Approval of the Minutes of September 28, 2004
The minutes were approved with
corrections.
2.
IPFW Friends of the University Outstanding Teacher Award
There is no senate document for this
award.
3. IPFW
Associate Faculty Award
The title
of Associate Faculty will remain in the document.
The
committee discussed three proposals regarding the composition of the Selection
Committee. Elaine will work on a draft
document about the Selection Committee.
On behalf of
the Faculty Affairs Committee, the chair will send a fund raising letter to the
faculty with the help of the Development Office. Jeanette will send us a draft of the
solicitation letter.
4. Documenting and Evaluating Faculty
Service
Jeanette
presented the changes in the document from the last draft and explained the
rationale for changes and additions.