March 5
February 19
February 15
February 5
January 29
December 7
November 23
November 9
October26
October 12
September 28
September 14
August 31

Present: Hannah, Haw, Oberstar, Silver, Thuente
Absent: Cothern, McDonald

1. Call to order
2. Consideration of the minutes of 19 February 1999
3. Acceptance of the agenda
4. Unfinished business

1. Upward Feedback
2. Defining, Documenting, and Evaluating Professional Service
3. Timing and delivery of promotion and tenure letters
4. Definition of voting faculty

1. The meeting was called to order at 1:42 p.m.
2. The minutes of the 19 February 1999 meeting were approved.
3. The agenda was accepted.
4. Unfinished business

• Hannah reported that the several deans asked if they could use the Upward Feedback forms to poll their associate faculty and, if so, whether they could modify the forms to provide a space for respondents to indicate their status as associate faculty. The committee agreed that the deans were free to do so provided that the results were tabulated separately from the regular faculty respondents. Hannah also stated that the librarians have asked for permission to modify the form they use to reflect the differences between the roles of the library director and the academic deans. The committee authorized Silver to review the proposed changes and approve them on behalf of the committee.
• The committee voted to instruct the chair to write to Interim Assistant VCAAA Clausen asking for the opportunity to review the final draft of the document on Defining, Documenting, and Evaluating Professional Service. At that time, the committee will consider issuing a policy statement on the use of that document on this campus.
• The committee adopted the proposed resolution modifying Document SD 88-13 (Procedures for Promotion and Tenure). The resolution is attached. The intent of this resolution to assure that administrators, especially department chairs, are notified about the results of campus-level decisions at the same time as the candidates.
• The committee adopted the proposed resolution modifying the Constitution to ease the restrictions on voting faculty enrolled in graduate programs.

1. There being no additional business on the committee's agenda for the year, the meeting was adjourned sine die at 2:45 p.m.

Present: Cothern, Haw, McDonald, Oberstar, Silver, Thuente
Absent: Hannah
Guests: Clausen, Legg

1. Call to order
2. Consideration of the minutes of 5 February 1999
3. Acceptance of the agenda
4. Unfinished business
1. Proposal for a Faculty Research Award
2. Defining, Documenting, and Evaluating Professional Service
3. Timing and delivery of promotion and tenure letters
5. New business
1. Definition of voting faculty
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 1:38 p.m.
2. The minutes of the 5 February 1999 meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! The committee voted unanimously to endorse the proposal for a Faculty Research Award as revised by Legg. This award will be presented along with the Teaching Award in the fall of each year. Clausen noted that the VCAA is currently considering three proposals for the presentation of faculty awards: (a) as part of the Chancellor=s convocation in August, (b) as a free standing faculty awards convocation, and (c) as part of the Chancellor=s fall reception.

! The committee provided extensive comments and suggestions to Clausen regarding the draft document on Defining, Documenting, and Evaluating Professional Service. In addition to discussing the contents of the document itself, the committee made suggestions on its eventual promulgation and use on this campus. It was suggested that perhaps the completed document should be submitted to the committee for endorsement. At this time, the document has no official standing on this campus but may be used as a resource by faculty who desire to document a case for excellence in service.

! The committee agreed to postpone consideration of the timing and delivery of promotion and tenure letters until a future meeting.

5. New business

! Silver brought to the committee=s attention a concern that had been raised by a new faculty member regarding the definition of voting faculty in the Constitution. This person is a full-time member of the Purdue University faculty at IPFW pursuing a graduate degree in an Indiana University program at IPFW. Under the current Constitution, this disqualifies her as a member of the Voting Faculty. The committee agreed to consider proposing a modification of the Constitution to address her concerns. Silver agreed to draft a such a proposal for the next meeting.

6. The meeting was adjourned at 3:00 p.m.

Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 5 February 1999
3. Acceptance of the agenda
4. Unfinished business
1. Upward Feedback
5. New business
1. Changes to Arts and Sciences Procedures for Apportionment, Election, and Replacement of Senators
2. Proposal for a Faculty Research Award
3. Timing of the delivery of promotion and tenure letters
4. OLS promotion and tenure concerns
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 12:03 p.m.
2. The minutes of the 5 February 1999 meeting were approved.
3. The agenda was amended and accepted.
4. Unfinished business
5. Silver reported that the new versions of Upward Feedback had been forwarded to the Office of Institutional Research together with a draft cover letter. The committee reviewed and approved the letter.
6. New business

! The committee approved the proposed change in the Arts and Sciences Procedures for Apportionment, Election, and Replacement of Senators.

! On behalf of the Office of Academic Affairs, Professor Legg presented a proposal for a Faculty Research Award. The committee reviewed the proposal making numerous suggestions which Legg noted. The committee expressed the opinion that the award should be limited to tenured faculty and agreed that it was important that the selection committee include representation from all schools and divisions.

! The committee discussed the timing of the delivery of the promotion and tenure letters from the Vice Chancellor and the Chancellor. Several committee members expressed the view that copies of the letters to department chairs ought to be transmitted at the same time as the original letters to the candidates. Thuente agreed to draft a change in SD 98-13 to make this a requirement.

! McDonald described concerns about the potential makeup of OLS Promotion and Tenure committees that might result from the unit=s current status. The committee discussed the situation and made several informal recommendations.

7. The meeting was adjourned at 1:07 p.m.

Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 29 January 1999.
3. Acceptance of the agenda
4. Unfinished business

1. Good and welfare
2. Adjournment

Acta

3. The meeting was called to order at 1:35 p.m.
4. The minutes of the 29 January 1999 meeting were approved.
5. The agenda was accepted.
6. Unfinished business

! Silver reported that a review of the relevant Senate documents revealed no constraints on the placement of advising in the promotion and tenure dossier. The committee discussed the issue of whether advising should be placed under teaching or service. It was generally agreed that some kinds of advising, such as checking that a student has appropriate prerequisites, ought to be considered under service. Other advising activities, such as providing counseling in the selection of a career path or a graduate program, might be considered under teaching. The committee agreed that the current dossier format provides enough flexibility for the candidate to employ either option.

! The committee made final revisions to the upward feedback forms based on suggestions from Dean Christy. Silver agreed to send a message of thanks to the faculty reviewers, Dina Mansour-Cole, Craig Hill, Dick Cochren, and John Parrish-Sprowl for their invaluable assistance in revising the documents. Silver also agreed to write a cover letter to be sent out with the forms and to arrange for their distribution, collection, and analysis through the Office of Institutional Research.

! The committee briefly discussed the draft document ADefining, Documenting and Evaluating Professional Service@ and enumerated some concerns: That the measures recommended in the document may over time become a de facto minimum for documenting service activities for promotion and tenure, that the document appears to suggest that all of the recommended indicators must be employed, and that the document exceeds its scope in making evaluative judgments that ought to be made by administrators and by promotion and tenure committees. Further discussion was postponed until Interim Assistant VCAA Clausen can attend.

 

7. The meeting was adjourned at 3:00 p.m.

Present: Hannah, Haw, McDonald, Oberstar, Silver, Thuente
Absent: Cothern

1. Call to order
2. Consideration of the minutes of 7 December 1998.
3. Acceptance of the agenda
4. Unfinished business

a. Revisions to OAA Memorandum 98-4
b. Defining, Documenting and Evaluating Professional Service
5. New business
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 1:35 p.m.
2. The minutes of the 7 December 1998 meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! VCAA Hannah reported that the Upward Feedback forms had been circulated to the Deans and the Chancellor for comment. The committee agreed to provide a cover letter citing the enabling Senate resolution and describing how the results would be tabulated and distributed.

! The committee discussed the proposed revisions to OAA Memorandum 98-4 and made several suggestions to VCAA Hannah. Hannah circulated a memorandum received from the Academic Advising Subcommittee requesting that advising be moved from the university service category to the teaching category. Silver agreed to research the relevant Senate documents to determine whether this change could be accomplished without their amendment.

5. New Business

! The committee discussed the possibility of finding another meeting time.

6. The meeting was adjourned at 3:30 p.m.

Members Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 23 November 1998.
3. Acceptance of the agenda
4. Unfinished business

a. Upward Feedback revisions
b. Proposal for a Faculty Honors Convocation
c. A&S Promotion and Tenure Committee Concerns
5. New business

Defining, Documenting, and Evaluating Professional Service
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:33 p.m.
2. The minutes of the 23 November meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! The committee reviewed the upward feedback revisions and approved them subject to minor editorial changes that Silver will implement. After a review of the language of SD 97-23, the committee determined that the revised forms do not need to be submitted to the Senate for approval.

! The committee agreed to postpone consideration of a Faculty Honors Convocation until a future date.

! The committee listened to concerns expressed by several faculty who had served on the A&S Promotion and Tenure Committee this fall regarding substantial changes that were made to faculty promotion and tenure dossier format and content. Committee members shared these concerns. In response to the sentiments expressed, VCAA Hannah agreed to consider withdrawing OAA Memorandum 98-4 or superseding it with a revised version of OAA Memorandum 93-1.

5. New Business

! The committee heard from Interim Assistant VCAA Clausen regarding draft guidelines for defining, documenting and evaluating professional service. The committee agreed to review and comment on a draft of the guidelines.

6. The meeting was adjourned at 3:55 p.m.

Members Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 9 November 1998.
3. Acceptance of the agenda
4. Unfinished business

a. Resolution concerning the release of the English-Beering letter.
b. Upward Feedback revisions
c. Proposal for a Faculty Honors Convocation
d. Proposed Diversity Action Plan
5. New business

A&S Promotion and Tenure Committee concerns
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:32 p.m.
2. The minutes of the 9 November meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! After a brief discussion, the committee decided not to take any action regarding the English-Beering letter.

! Silver distributed the Upward Feedback feedback. The committee charged the working groups to incorporate such comments as they deem appropriate and forward copies to Silver. Silver will reorganize the items so that identical items are in the same position on all surveys. Approval copies will be distributed at the next meeting.

! Hannah will prepare a draft proposal for a Faculty Honors Convocation.

! The Proposed Diversity Action Plan was reviewed and discussed.

5. New Business

! The committee discussed the communication from the A&S Promotion and Tenure Committee and agreed to invite members of that body to the meeting on 7 December. Hannah will distribute copies of the old and new versions of the Abrown sheet.@

6. The meeting was adjourned at 3:50 p.m.

Members Present: Hannah, Haw, McDonald, Oberstar, Thuente
Members absent: Cothern, Silver

1. Call to order
2. Consideration of the minutes of 26 October 1998.
3. Acceptance of the agenda
4. Unfinished business

Resolution concerning the release of the English-Beering letter.
5. New business
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:40 p.m. J. Haw was designated acting chair for the meeting.
2. The minutes of the 26 October meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! After some discussion, disposition of the draft resolution concerning the release of the English-Beering letter was postponed until the full committee could be present.

5. New Business

! S. Hannah briefed the committee on some items under consideration in the administration. It was agreed that the FAC would consider four of them further. A proposal for a faculty honors convocation and the proposed diversity action plan will be on the agenda for the next meeting. The proposal for a campus faculty scholar award and the process for faculty position decisions will be considered at future meetings.

6. The meeting was adjourned at 3:32 p.m.

Members Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 12 October 1998.
3. Acceptance of the agenda
4. Unfinished business

Librarian grievance jurisdiction.
5. New business

IU Faculty Board of Review
6. Good and welfare
7. Adjournment
Acta  
8. The meeting was called to order at 2:35 pm.
9. The minutes of the 12 October 1998 meeting were approved.
10. The agenda was accepted.
11. Unfinished business

! Reaction to the committee=s letter regarding librarian grievance jurisdiction was discussed. The committee elected to take no further action on this matter.
12. New business

! The committee discussed the English-Beering letter released this summer. The chair was directed to draft a resolution for committee consideration.
13. The meeting adjourned at 3:45.

Members Present: Clausen (sitting in for Hannah), Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 28 September1998.
3. Acceptance of the agenda
4. Unfinished business

Progress reports on revisions to Upward Feedback
Faculty salaries, credentials and workload
5. New business
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:38 pm.
2. The minutes of the 28 September 1998 meeting were approved.
3. The agenda was accepted.
4. Unfinished business

! The chair=s letter anent librarian grievance jurisdiction was discussed and revised.
! The committee held extensive discussions on the draft Upward Feedback documents. Revised drafts will be sent to the chair who will forward them to the expert reviewers for comment.
! The committee agreed to remove this item from the agenda until there is a specific proposal to be considered..
5. The meeting adjourned at 3:40.

Members Present: Hannah, Haw, McDonald, Oberstar, Thuente

1. Call to order
2. Consideration of the minutes of 14 September1998.
3. Acceptance of the agenda
4. New business

Librarian grievance jurisdiction
5. Unfinished business

Progress reports on revisions to Upward Feedback
Current status of OLS discussions
Status of proposals regarding Librarians dossier format
Faculty salaries, credentials and workload
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:36 pm.
2. The minutes of the 14 September 1998 meeting were approved.
3. The agenda was amended to consider the librarian grievance jurisdiction first.
4. Unfinished business
5. ! Library grievance jurisdiction: The committee recommended that the IPFW Board of Review consider librarians' grievance cases. This decision was made based on three documents: Senate Document 81-10 which makes no distinction between faculty/librarian rank; the Constitution of the Faculty of IPFW Section 1A&B, which provides definitions of faculty rank; and the IU Academic Handbook p. 59, 4e. The committee suggested Silver compose a letter to the Board of Review stating the recommendation and copy the letter to librarian who initiated the query.
6. ! Revisions to Upward Feedback were discussed. Draft changes will be discussed at the next meeting.
7. ! Current status of OLS: Hannah reported that she had a meeting with Pugh and McDonald and a procedure had been created to resolve this issue. OLS will develop a mission statement and a proposal making a recommendation regarding affiliation by the end of the semester. Other affected schools/units and the appropriate Senate committee will be consulted then before forwarding a recommendation to the VCAA.
8. ! Status of proposals regarding Librarians dossier format: Hannah reported that the librarians may choose to use the IU format rather than the IPFW P&T format (which would include all annual reviews).
9. ! Faculty salaries, credentials, and workload: Hannah distributed a report entitled "Faculty Workload Studies" to the committee.
10. The meeting adjourned at 3:35.

Members Present: Cothern, Hannah, Haw, McDonald, Oberstar, Silver, Thuente

1. Call to order
2. Consideration of the minutes of 31 August 1998.
3. Acceptance of the agenda
4. Unfinished business

Implementation and review of Upward Feedback.
Placement of OLS pending further input from the OLS and others.
5. New business

Faculty salaries, credentials and workload.
Library P&T concerns.
Report on the AOC agenda for the coming year.
6. Good and welfare
7. Adjournment

1. The meeting was called to order at 2:39 p.m.
2. The minutes of the 31 August 1998 meeting were approved.
3. The agenda was amended then accepted as shown above.
4. Unfinished business

• Silver announced that Craig Hill, Dina Mansour-Cole, Dick Cochren, and John Parish-Sprowl have agreed to assist the committee in revising the upward feedback forms.
• Three possible versions of the Upward Feedback form were identified. Members were divided into working groups to prepare drafts of each version:
• Deans Form - Cothern, Thuente
• VCAA Form - Haw, McDonald
• Chancellor Form - Oberstar, Silver
• Hannah agreed to provide working groups with copies of the current Upward Feedback form together with such job descriptions as may be available.
• Working groups were requested to circulate drafts to committee members by 7 October. The committee will consider those drafts on 12 October.
• McDonald reported on the status of OLS. The committee decided to postpone further consideration of this issue until additional information becomes available.

1. New business

• The current budget situation and its impact on faculty salaries was discussed. Committee members were referred to Table 2 in the Purdue ICHE submission for additional information.
• It was reported that the librarians are preparing language regarding the preparation of P&T dossiers that will be submitted at some future time.
• Hannah reported on the Academic Officers Council=s agenda for this year. Focus items include:
• Distance Education
• Faculty Development
• Faculty/Student Diversity
• Recognition, Support, and Encouragement of Research
• Program Review
• Report of the ad hoc Committee on Associate Faculty
• Academic Computing
• Budget Decisions
• Grade Inflation

1. Good and welfare: The Aexit letter@ from former VCAA English to President Beering and the wisdom and manner of its dissemination were discussed.
2. Adjournment: The meeting adjourned at 4:00 p.m.

1. The meeting was called to order at 12:19 p.m.
2. Silver was elected to chair the committee.
3. The committee agreed to meet at 2:30 p.m. on alternate Mondays beginning 14 September 1998. Meetings will be held in Neff 257 unless otherwise announced.
4. The committee agreed to place the following items on the agenda for this year.

 Jim Silver