February 15
January 19
November 11
October 28
October 14
September 23
September 16
September 9
Statement of Computational Diversity
Strategic Plan for Academic Information Technology

Present: Marge Kimble, Jim Moore, Judie Violette, Kathy Trier, Robert Murray, Bob Barrett, Linda Meyer, Mike O=hear, Mary Schoeler, and Karen Wakley

Absent: Tom Guthrie, Rachelle Darabi, Doug Coutts, and Hal Broberg

The meeting was called to order at 12:05 pm. Minutes of the January 19, 1999, meeting were accepted with corrections as recorded by M. Schoeler. B. Barrett has now joined the committee as the Computer Science representative replacing D. Liang who is on sabbatical Spring semester. M. Schoeler reminded the committee that C&DP Services had changed its name to Information Technology Services (IT Services) effective February 1.

Progress of the Information Technology Strategic Plan was reported on. M. Kimble reviewed with the members that the drafting subcommittee of ITPC had completed its work of merging the plans. Kimble had sent that document to committee members on 2/2 for review. She had asked the members for comments which were due back to the drafting subcommittee by 2/11. No one raised any concerns at that point, so the plan will be going to ITPC on 2/19.

J. Violette reported that the AOC had reviewed the draft strategic plan last week and did have a few changes that they were submitting through Jack Dahl back to the drafting subcommittee. These changes included a few changes to wording. For example, the use or Abusiness reengineering@ was suggested to be struck as this implies downsizing and the removal of the word Aeffective@ in another section. There was also a concern that the plan be understood as a campus-wide plan C not the IT Services Plan. In other words, every unit will need to consider the scope of the plan and how they might meet the objectives set forth by it.

K. Trier raised concerns about the sentence in the section ASupporting Governance and Coordination of Information Technology@ -- ACoordination should encompass personnel and budget resources....@ Trier feels that the word Aencompasses@ implies control without input. M. O=hear echoed that concern. That he felt this language of Acoordination,@ for example, could be used by administration and IT Services to take away his dedicated TRS technical support specialist. M. O=hear does not want to see that happen as that would diminish the support for the TRS classrooms and faculty.

M. Schoeler read the original language submitted by the ACITAS committee from which this statement had been constucted. Kimble and Schoeler explained that when the ACITAS plan was submitted to ITPC in December, 1998, some of the ITPC members objected to the very specific recommendation made by this committee of AA Vice Chancellor for Information Technology or similiar officer reporting to the Chancellor should have responsibility for maximizing the effectiveness of the university=s major information-technology resources including...[a list of units, committees and bodies followed].@ Kimble and Schoeler had explained to ITPC and later to the drafting subcommittee that the purpose of the recommendation was to improve coordination between units which all have a portion of the mission to provide a piece of information technology to the teaching and learning environment and that includes the Aschool/division information-technology specialists.@

B. Barrett offered the fact that he felt that possibly better coordination and sharing of workload could be done by the school/division information-technology specialists without having them report to one central controlling group. He said he felt that the Engineering support technicians are not always busy and could be of help to others and vice versa. The group agreed that a model similar to that of LRC might be constructed among the academic support specialists that would provide for broader coverage without loss of these individuals from the unit they are assigned to. J. Violette pointed out that the LRC individuals all report to K. Balthaser in order to provide this type of support. M. O=hear shared that a similar model had been looked at for the advising process. Benefits would include backup coverage for absences and a sharing of technical expertise. The goals could be to know who else is around to help, have the ability to reach them as needed, and a shared backlog of work so that individuals could step in and help as needed.

The group agreed that these concerns be expressed to ITPC by the members who will be at the meeting 2/19 (M. Kimble, J. Violette, J. Moore, and M. Schoeler). The language should be amended to included that faculty expected to have a say in the allocation of resources in the future (suggested was the insertion of the word Aconsultation@). Also, that an LRC type model of support be looked at among the academics for the effective use of scarce resources avoiding a take over by IT Services and a loss of assigned support.

M. Schoeler passed out copies of the desired revision which was discussed at the January meeting. Donna Bialik, Dean of Students, had submitted a desired revision to the AEthical Computing Guidelines for Students@ document that was originally authored by this committee and amended once before. Bialik is requesting a few sentences be added that provide clarification on issues dealing specifically with use of e-mail. A unanimous vote was taken to approve the change. The resolution will be taken by B. Barrett to the University Resource Policy Committee for approval to go forward to the Senate. The goal is to have the new language approved in time to be included in the next printing of the student handbooks.

J. Moore reported that he was representing this committee on a subcommittee of DECCO chaired by Debbie Conklin of Continuing Education which was addressing the review and recommendation of a web-course authoring software product for campus-wide use. The software subcommittee planned on looking at several options such as: WebCT, Embnet, Course-in-Box and OnCourse.

Everyone agreed that it would be great if there could be a single product that was easier than writing raw html code with the features that faculty need. J. Moore shared that BMS was particularly interested as they are looking at trying to develop an on-line program with IU. M. Schoeler reported that IT Services was working on installing a few evaluation copies of different software to be available for testing as this group proceeds in its research. However, IT Services is not making the selection as rumored.

The subject of e-mail was raised as M. Schoeler asked members to provide their reaction to the impact of setting the server to delete mail older than 13 months. M. O=Hear expressed the concern about the type of correspondence that is involved in publishing a journal article. The cycle of correspondence is often very long and saved messages are referred to for future submissions. The use in ccMail of archiving versus folders was discussed briefly as they can provide the same functionality but move the mail off from the central server to the individual=s hard drive. If time permits, a demonstration will be given at the next meeting.

The next meeting was set for Monday, March 22^nd from 12 noon to 1 p.m.

J. Violette invited members to come and celebrate the launch of ReservesExpress. The event will be on March 2 from 9 to 4 p.m. in the Helmke Library. Food and prizes will be provided by Xerox.

Present: Jim Moore (spring co-chair), Marge Kimble (co-chair), Linda Meyer, Robert Murray, Doug Coutts, and Mary Schoeler (recorder).

Absent: J. Violette, H. Broberg, D. Liang, K. Trier, T. Guthrie, M. O=hear, K. Wakley and R. Darabi

The meeting was called to order at 9:00 am. Minutes of the December 9, 1998, meeting were accepted as recorded by P. Erdman.

Progress of the Information Technology Strategic Plan was reported on. M. Kimble indicated that a subcommittee of the ITPC (Bob Kostrubanic, Jack Dahl, Judie Violette, Rich Manalis, Mark Franke and Mary Schoeler) had been meeting to work on merging the plan submitted by this committee with the administrative plan. The committee members should watch for a copy of the plan in their e-mail as Kimble will route it to them when it becomes available and she would like their feedback on it before participating in the next ITPC meeting.

A report on the campus efforts to develop CELT was unavailable, as no one present was aware of the status.

It was reported that the name change of this committee was approved in the January 11 Senate meeting. The accompanying change to reduce the size of the committee was amended by the Senate to leave the special Computer Science member on the committee. It was recommended that someone contact Computer Science for a replacement representative as D. Liang is on sabbatical for Spring semester.

M. Schoeler presented on behalf of Donna Bialik, Dean of Students, a desired revision to the AEthical Computing Guidelines for Students@ document that was originally authored by this committee and amended once before. Bialik is requesting a few sentences be added that provide clarification on issues dealing specifically with use of e-mail. Schoeler reported on some of the types of issues that have arisen and why Bialik feels this clearer language will help in the student disciplinary process. It was suggested that this be routed to the committee and an electronic vote taken.

M. Kimble reported that Blix Fredrick of Walb Union Operations had submitted a request that the committee review AComputer Bulletin Board Usage and Policy@. This committee was involved in the establishment of ccMail bulletin boards originally to help with decreasing the amount of uninvited e-mail reaching faculty. Fredrick=s concern is that people post the same message to several different bulletin boards and it is an irritation to find these duplicates in the process of trying to serve people at the Walb Information Desk. The committee discussed the impossibility of policing this type of behavior and that the new web-based campus event=s calendar page might make it easier for people to find event information. Kimble said she would reply to Fredrick regarding the committee=s position.

M. Schoeler reported Computing and Data Processing Services (C&DP) is changing it name to Information Technology Services (IT Services) effective February 1. This is the beginning of work by the new director to adapt the organization and services to the needs of the campus. The Strategic Plan being developed by ITPC will be used to guide the plan for the department and to seek increased staffing in the areas people are asking for more service.

Before dismissing, the next meeting was scheduled for Monday, February 15, in SB476 from 12 to 1 pm. M. Kimble indicated that from her survey of individuals there was no good time to meet so she felt we should try for the free hour.

Respectfully submitted, Mary Schoeler, Recorder

Present: P. Erdman (co-chair), M. Kimble (co-chair), D. Coutts, S. Hollander, J. Moore, M. O=Hear,
             M. Schoeler, J. Violette, K. Wakley

Absent: H. Broberg, K. Browne, T. Guthrie, D. Liang, K. Trier, FPA vacancy

The meeting was called to order at 2:30 by Professor Erdman, co-chair. The minutes of the October 28, 1998 meeting were accepted as corrected (Wakley and Wartell misspelled). Erdman will make corrections, post the document on the listserv, and send a copy to B. Blauvelt, Senate Secretary.

The proposed amendments to the Senate Bylaws regarding name and membership change for the CUAS is still before the University Resources Policy Committee.

Strategic Plan for Academic Computing

Process for the Acquisition of Software/Hardware by Departments/Schools/Divisions

 An ITPC task force (S. Hannah, M. Mourey, and P. Erdman) has prepared a draft procedural document to further define the statement on computational diversity. The Subcommittee discussed this at length and made the following observations:

There should by only one committee to make recommendations on standard hardware and software for the campus as a whole. The committee could be composed of four members from CUAS and four members from the Administrative Computing Advisory Committee (ADCAC).

There was some disagreement about whether funding or support should be the focus of the process.

Who or what group has the final decision? Is there an appeals process?

P. Erdman will summarize the subcommittee discussions for the ITPC.

The meeting adjourned at 4:00 pm. The next meeting will be December 2 at 2:30 in KT 101.

Present: P. Erdman (co-chair), M. Kimble (co-chair), H. Broberg, D. Coutts, S. Hollander, J. Moore, M. Schoeler, K. Wakley.

Absent: K. Brown, T. Guthrie, D. Liang, M. Ohear, K. Trier, J. Violette, FPA vacancy.

The meeting was called to order at 2:30 by Professor Erdman, Co-chair. The minutes of 9/23/98 and 10/14/98 were accepted as corrected (Wakley misspelled).

Additions to the agenda were requested. Erdman placed the notes (provided by Judi Violette) from the Information Technology Strategic Plan at Indiana University, and the Noel-Levitz memo to Chancellor Wartell- proposing the establishment of an IPFW Information Center on the agenda for discussion. Both items were added to section IV. of the agenda.

It was reported that the URPC has received the CUAS subcommittee's proposal for a change in the membership and the name of the subcommittee. URPC will consider it in the near future.

Hollander reported that the Information Technology Strategic Plan from the Office of the Vice-president at Indiana University will have little impact on the IPFW campus since IPFW's alignment is with Purdue University in this matter.

Hollander reported on the background of the Noel-Levitz memo. It will be referenced in the Strategic Plan for Academic Information Technology.

Erdman reported on the IPTC meeting of 10/15/98. A computer demonstration of the following items was given at the meeting: OASIS (Online Access to the SIS), Web Publishing for students, and the Reserve Program from the Helmke Library. A policy statement is being formulated establishing guidelines for ethical behavior of students who are given access to publish web pages.

It was reported that The Computation Diversity Statement was presented to the ITPC, and will be considered at a future meeting. Hollander recommended that the Faculty Senate should receive the report for information only. This will be done through the URPC. As a result of the recommendation by the CUAS that a process be established for Schools/Divisions/Departments to make requests for software/hardware, Vice Chancellor Hannah formed an Ad Hoc committee consisting of herself, Mike Mourey of C&DP and Pat Erdman of CUAS. The committee will meet to draft the process on 10/29/98.

It was requested that the CUAS subcommittee receive a demonstration of Reserve Program from the Helmke Library, the OASIS Program, and Web Publishing for students. Such demonstration will be provided at a future meeting.

The committee further revised the Strategic Plan for Academic Information Technology. Hollander will update the plan and resubmit it for the next meeting.

The meeting was adjourned at 3:53.

The next meeting will be on November 11, 1998, at 2:30 in SB 476.

Respectfully submitted,

J. Douglas Coutts, TEMPORARY Secretary.

 
Present: P. Erdman (co-chair), M. Kimble (co-chair), H. Broberg, J. Moore, M. O=Hear, M. Schoeler, J. Violette, K. Wakely

 Absent: K. Browne, D. Coutts, T. Guthrie, S. Hollander, D. Liang, K. Trier, FPA vacancy

The meeting was called to order at 2:40 by Professor P. Erdman, co-chair. The minutes were accepted as corrected (Browne misspelled, FPA vacancy needs to be reflected).

New member H. Broberg, representing ETCS, was welcomed.

 Statement on Computational Diversity

Strategic Plan for Academic Computing

 
The Subcommittee continued its review of the draft strategic plan. A second bullet will be added under Human Resources:

M. Schoeler will distribute the revised version of the strategic plan draft before the next meeting.

M. Schoeler reminded members of an upcoming web teleconference to be held Thursday, October 21 from 11:00 to 1:00.

J. Violette will distribute copies of the Proposal for Establishment of an IPFW Information Center.

The meeting adjourned at 3:52 pm. The next meeting will be on Wednesday, October 28, at 2:30 in SB 476.

 Recorded by J. Violette
 

 
Present: K. Browne, D. Coutts, P. Erdman (co-chair), S. Hollander, M. Kimble (co-chair),

J. Moore, M. O=Hear, M. Schoeler, K. Trier, J. Violette, K. Wakely

Absent: T. Guthrie, D. Liang, FPA vacancy

The meeting was called to order at 2:30 by P. Erdman, co-chair.

 The minutes of the September 9, 1998 meeting were approved as distributed. The minutes of the September 16, 1998 meeting were approved as corrected. The revised minutes will be distributed to subcommittee members. M. Kimble will forward the minutes to URPC and to Barb Blauvelt, Senate Secretary.

The chair introduced new members K. Trier (A&S) and Kevin Brown (Registrar).

 Statement on Computational Diversity
 
The Subcommittee continued its discussion of the Statement on Computational Diversity issued by a subcommittee of the Information Technology Policy Committee with a request for CUAS to respond.

There was concern by some that if asked to support more platforms, the computing staff will not be able to support anything well. There was concern by some that the proposed statement was too restricting and did not allow an Aappeal process.@ A motion to add a footnote (Aas defined by ITPC@) was accepted by acclamation. In response to a question regarding how C&DP now decides what platforms to support, M. Schoeler stated that much is decided by default (Gateway ships with Windows 98, therefore we adopt) or by decree elsewhere in the IU or Purdue system (e.g. Purdue mandate of new software to be added to administrative computers).

The committee proposed the following as the new Statement on Computational Diversity:

M. O=Hear moved acceptance of the revised document. The motion carried.

 The co-chairs will transmit the revised document to ITPC.

Proposed By-law Changes

 Review of the Strategic Plan Draft

The subcommittee adjourned at 4:00 pm. The next meeting will be at 2:30 pm on Wednesday, October 14, 1998 in SB 476.

Recorded by J. Violette with assistance from K. Wakely

Present: D. Coutts, P. Erdman, co-chair, M. Kimble, co-chair, J. Moore, M. O'Hear, M. Schoeler, J. Violette, K. Wakley

 Absent: T. Guthrie, S. Hollander, D. Liang

 The meeting was called to order at 2:40 p.m. by P. Erdman, co-chair.

 Approval of the minutes of the meeting of Sept. 9, 1998 was deferred until the next meeting due to their late distribution.

 Report on Information Technology Policy Committee (ITPQ meeting P. Erdman and M. Kimble reported on issues discussed at the Information Technology Policy Committee meeting held on Thursday, Sept. 17:

Computational Diversity

The CUAS discussed the computational diversity proposal, accepting it in principle as an operational guideline. Some thought it was too limiting. M. O'Hear and M. Schoeler will reword the statement and submit it for review by the rest of the committee so that we may act on it at the next meeting.

Draft By-Laws

M. O'Hear moved and M. Kimble seconded the adoption of the revised subcommittee bylaws. Members of the subcommittee approved the revised document by acclamation. M. Schoeler will forward the document to the Senate Rules Committee.

Next Meeting

The Subcommittee will meet on Wednesday, September 23, 1998 at 2:30 IN ROOM 476. K.

Wakley agreed to serve as temporary secretary

The meeting adjourned at 3:55 p.m.

Recorded by J. Violette

Present: D. Coutts, P. Erdman, M. Kimble, D. Liang, J. Moore, M. O'Hear, M. Schoeler, J. Violette, K Wakley

Absent: T. Guthrie, S. Hollander

1. The meeting was called to order by D. Coutts. The agenda was distributed and approved.

2. The duties of the committee were discussed.

3. J. Violette agreed to be secretary du jour.

 4. After some coercion the following sets of co-chairs agreed to serve and were elected by default:

Fall Semester
Pat Erdman
Marge Kimble

Spring Semester
Jim Moore
Marge Kimble

5. Other items

The role of CUAS vis a vis the ITPC, URPC, faculty development and distance education
was discussed. M. Schoeler noted that the CUAS recommendations had played a major role
in the development of the student labs and in last years' purchase of new computers and
projection equipment. Some thought that faculty were discouraged because
recommendations of earlier committees seemed to be ignored. But in the end the
committee seemed to be convinced that we have clout and should use it.

Last year's committee focused on developing a Strategic Plan for Academic Computing (authored by S. Hollander, chair, J. Scherz, J. Violette, P. Lane and M. Schoeler). This plan, distributed as a handout, needs to be discussed and approved by the entire committee and then submitted to the ITPC for action.

In addition to the Strategic Plan, the following items were identified as priorities for the subcommittee to address this year:

M. Kimble and P. Erdman will attend the ITPC on September 10 as the Subcommittee's representative.

The Subcommittee meeting adjourned at 4:00 p.m. The next meeting will be on September 16 at 2:30 in the new Science Building room 476.

Since many different platforms are used on campus, it is incumbent on the university to adopt standard protocols, defined by the Information Technology Policy Committee (ITPC), that interact with a range of computing devices. While limited resources prevent the university from providing equal support for every platform, it must offer reasonable support, defined by the ITPC, to faculty and staff with divergent needs. Faculty and staff are responsible for selecting computing tools appropriate to their expertise and discipline. Support of nonstandard resources, defined by the ITPC, is the responsibility of the department/offices requiring those unique resources.

Further it is recommended that ITPC annually publish lists of (1) software and hardware that will be university-supported during the coming year if purchased in a previous year and (2) software and hardware that will be university-supported during the coming year if purchased during the coming year.

In addition it is recommended by the Computer Users Advisory Subcommittee (CUAS) that the ITPC establish a process enabling Schools/Departments to request support for software/hardware that is needed to promote the use of technology within their discipline.

PE 10/15/98