Those present: Steve Saratore, Les Motz, Laurie Herbrand, Jim Berg, Doug Neitzel, and Greg Anderson

The topics of next year's advisor's lunch talks were discussed. Following are the suggested dates and topics:

Tuesday, October 12	Referrals/resources available on campus
Monday, November 22	Advisor evaluations
Friday, February 18	Campus Advising Conference-Theme: holistic advising
Thursday, March 16	Changes with SOAR
Wednesday, April 26	Topic is open

Greg Anderson

Those present: Bill Bruening, Karen Wakeley, Les Motz, Jane Loomis, Doug Neitzel, Laurie Herbrand, Nash Younis, Elaine Foley, Julie Fellers-Hook, and Greg Anderson

Far ranging discussion continued from the last meeting; However, three motions were made and unanimously supported by the committee:
 

Members present: Karen Wakely, Steve Sarratore, Julie Fellers-Hook, Jim Burg, Jim Owen, Jane Loomis, Les, Motz, Carlos Pomalaza-Raez, Sue DeChant, Doug Neitzel, Elaine Foley, Jim Hostetter, and Greg Anderson.

Conference evaluations were handed out. Overall, the responses were more than favorable.

The rest of the discussion centered around how advising should be in the future at IPFW with the implementation of OASIS. Most of the discussion centered around who will need to see their advisors before they can register on OASIS.

Students who are graduating are an area of concern: In other words, graduation issues is a concern. Many of the people present felt that it would be necessary for this group of people to see their advisors.

Steve suggested to look at a general outline regarding advising/registration and then add the specifics.

This question was raised: "To what extent can the Advising Committee agree on a general model."

Another question was raised: "How do you get students to come to advising without putting a hold on them?

Discussion of students who earn a "D" followed. Even though OASIS will be able to pull student out if a C is a prerequisite, should students be seen by an advisor.

Is there a possibility of some advisors/faculty seeing OASIS as a door opening for no advising?

Doug suggested that all of us try to establish a definition that is campus wide with as few holds as possible; however, it looks as if the following groups of people will have holds put on them by the department:

Present: Laurie Herbrand, Nash Younis, Jim Burg, Karen Wakeley, Sue DeChant, Jane Loomis. Doug Neitzel, and Greg Anderson

-The informal discussion got started with the fact that a person has been chosen to receive the Advising Award. Three professional advisors were nominated.

-Wes Habley is coming in Sunday night.

-61 people have signed up to come to Monday's conference: 1 dean, 2 Vice Chancellors, a number of department chairs, and a number of clerical staff-great to see the interest.

-Advising responsibilities for faculty with consideration for promotion and tenure is moving ahead. It looks as if this is a real possibility.

-A proposal has gone forward to EPC to reinstate mid semester grades for 1st and 2nd semester freshmen.

-Questions about the language in the bulletin regarding advising, registration and Oasis was discussed. It was decided that this committee will discuss language at a future meeting. Advisors have been asked to get feed back regarding academic regulations. This feed back should be brought to the next meeting.

The next meeting is Monday, March 1, 1999 at 11:00 in KT 78

This meeting was to inform the advising committee about the web based registration. The following contains comments/information expressed.

1. The Registrar's Office is not changing policy, dates (length), or advising roles.

 
2. The web product will be available only during registration hours.

 
3. Departments will be able to place a registration hold on students by using screen 148. Only advisors in that department will be able to remove holds.

 
4. Students will be able to do drop/adds.

 
5. System will check prerequisites but there can be times when advisors will be needed like issues such as transfer credit.

 
6. It will be possible for departments to put so many holds on students that every student will have to see an advisor.

 
7. The schedule for implementing web-based registration is a follows:

Fall 1999BLate registration and Drop/Add
Spring 2000BAll registration and Drop/Add
 

8. Faculty and advisors will need a 9 digit code to use the web.

 
9. Faculty will on-line authorize adds after the first week.

 
10. If the department places a hold on a student, only the department can remove the hold; therefore, someone must be in the office to remove the hold during a registration period. Small departments may need to link together for this purpose.

 
11. The system will be able to check whether grade prerequisites have been met.

 
12. Departments will have to check the processes that students go through for registration. Web based registration will allow for more time to advise.

 
13. Access to screen 148 will hopefully happen in March.

 
14. Following is the meeting schedule for the remainder of the semester. Note alternating times and days of the week.

Members Present: Doug Neitzel (Co-chair), Bill Bruening (Co-Chair), Laurie Herbrand (VCSA), Les Motz (FPA), Carlos Pomalaza-Raez (ETCS), Steve Sarratore (VCAA), and Karen Wakley (OLS ), Cheryl Truesdell (LIB), Jim Burg (EDUC)

Others Present: Sue DeChant, Greg Anderson, Jane Loomis, Julie Hook, Jim Hostetter,

Members not Present: Student Representative, CST Representative, CFS Representative, BUS Representative

Agenda Items:

All are to check their schedules to see if next semester this committee can meet on the second and fourth Mondays on 11:00-12:15 of each month. Please let Doug know this information. Bring 2^nd semester schedules to the next meeting.

Bill reported that the surveys were all in. He passed them around for members to look at. This prompted the following discussion/comments:

1.    Secretaries do advising in some areas.

2.    Requesting specific dates for some/specific departments for SOAR won=t happen.

3.    Concerning faculty advising/registration, the most common complaint, AI sit in my office for hours, and no one
       comes.

4.    Why have so many registration times when the majority of students come to register the week before classes
        begin?

5.    Maybe an advising form should be made for students using carbonless paper, so then students can register after
        meeting with an advisor.

6.    Policies are made that do not support each other.

7.    Concerning registration on the web, each academic unit can set its own guidelines and who can use the web.

• Students will be given a pin number.
• Web will help separate advising and registration.

10.    Question: What counts for good advising?

• Can't address the problems via SACS
• Look at P and T statements which is probably viable
• Centralize advising
• Change structure
• Tackle small pieces, but need to look at the big picture
• Standardize procedures and philosophies instead of centralize

• Use an advisor's form
• Tell what classes to take, not what class to take when.

Others Present: Sue DeChant, Greg Anderson, Jane Loomis

Members not Present: EDUC Representative, Student Representative, Library Representative, CST Representative, CFS Representative

Agenda Items:

1. Bill started the meeting saying that the advising surveys are out; some are in. Please keep them coming.
2. November 23 lunch talk flyer is out.
3. The next meeting on 11/23 is in the Union because of the SIS update lunch talk. Attendees must register for lunch; contact Bill Bruening.

• request individuals to come and listen to the frustrations;
• look at reformatting promotion and tenure documents so that the role of advising is moved from service to teaching; and
• look at admissions data to see if late admissions is related to retention.

• Steve will check into the area of promotion and tenure;
• Jane, Bill, and Greg will check into admission's data and retention rates; and
• Laurie will try to obtain an accurate advising list of current advisors in various departments.

Members Present: Doug Neitzel (Co-chair), Bill Bruening (Co-Chair), Jim Burg (EDUC), Laurie Herbrand (VCSA), Les Motz (FPA), Carlos Pomalaza-Raez (ETCS), Steve Sarratore (VCAA), Karen Wakley, (OLS ), John Knight (HSC), Julie Hook (CST)

Others Present: Sue DeChant and Greg Anderson

Subcommittee Members not Attending: Student Representatives, BMS Representative, SPEA Representative, and the library Representative

Agenda Items:
 
           1.  Handouts included:

0. Minutes
1. A Statement of Philosophy and Goals for Academic Advising at IPFW (3/94 Common Academic Advising)
2. NACADA Statement of Core Values of Academic Advising http://www.ksu.edu/nacada/choice2/corevalu.html

• The mission statement of the campus can be found on the web under the senate or in the Bulletin.
• It is important that non voting members be involved in all of the work groups.
• A question was raised as to whether this was the time to address the policies/issues on the back of the registration card.

Subcommittee Members Attending: Bill Bruening (Co-Chair, A&S), Jim Burg (EDUC), Laurie Herbrand (VCSA), Julie Hook (CST), Doug Neitzel (Co-Chair), Carlos Pomalaza-Raez (ETCS), Steve Sarratore (VCAA), Cheryl Truesdell (Library)

Subcommittee Members Not Attending: Student Representatives, BMS Representative, FPA Representative, HSC Representative, OLS Representative, SPEA Representative

Other Attendees: Greg Anderson, Sue DeChant, Jim Hostetter, Jane Loomis, Les Motz

Agenda Items Included:

1. Report from Conference/Lunch Talk Work Group

*The IPFW Advising Conference will be held on February 26, 1999, and the following Lunch Talks are scheduled:

Monday, November 23     12-1:45         Kevin Browne WU G21

Thursday, March 18          12-1              Doug Neitzel WU G21

Wednesday, April 28         12-1              Bill Bruening WU G21

Flyers advertising the Lunch Talks will be sent out a month ahead. Steve Sarratore has presented a funding request to the Vice Chancellor for Student Affairs and Vice Chancellor for Academic Affairs that would cover Conference and Lunch Talk expenses. Once this request has been approved, the work group will continue arranging the details for the events. Subcommittee members discussed possible session topics, preconference activities, handouts, consultants, keynote speakers, and the possibility of the 2004 or 2005 regional NACADA conference being held at IPFW.

2. Report from NACADA Attendees

*Meeting attendees who attended the NACADA National Conference shared information regarding sessions and encouraged others to attend NACADA regional and/or national conferences in the future. The next regional will be held in Urbana, Illinois, in March 1999, and the next national will be held in Denver, Colorado, in October 1999.

3. Discussion of Training Vehicles/Strategies/Needs

*Discussion issues included the range of academic advisor training (from none to active) being conducted at the unit level and the need for campus-wide new faculty advisor training to help individuals understand the difference between advising and registration. Other training needs discussed included SIS information/screens, developmental academic advising strategies, advisor responsibilities, knowledge of student support services, development of an advisor evaluation system, and communication of a campus academic advising philosophy.

4. Fall Semester Meeting Schedule

*All meetings will be held on the following Mondays in KT 178 from 11 a.m.-12:30 p.m.

October 26                 November 23

November 9                December 14

 
Subcommittee Members Attending: Bill Bruening (A&S), Jim Burg (EDUC), Laurie Herbrand (VCSA), Julie Hook (CST), John Knight (HSC), Doug Neitzel (Co-Chair), Ali Mir (BMS), and Steve Sarratore (VCAA)

Subcommittee Members Not Attending: Student Representatives, ETCS Representative, FPA Representative, Library Representative, OLS Representative, SPEA Representative

Other Attendees: Sue DeChant, Brenda Groff, Jim Hostetter, Jane Loomis, Les Motz, Barb Stonestreet

Agenda Items Included:

1. Attendee Introduction

2. Subcommittee=s Charge and Related Documents (SD 96-15 and SD 97-14)

3. Co-Chair Election

• Advisor Training
• Advising Consistency and Integration
• Advisor Evaluation
• Faculty Advising Incentives
• Advisor Recognition
• Institutional Commitment to Academic Advising
• On Course and Web Registration Preparation
• Creating/Maintaining Effective Communication Channels (between Subcommittee representatives and their respective units)