Senate
(Amended, 12/12/1988)
(Amended & Approved, 1/16-1/23/1989)
(Amended, 11/14/1994)
(Amended, 4/10/1995)
(Amended, 4/13/1998)
(Amended, 4/12/1999)
(Amended,
(Amended,
(Amended,
(Amended, 9/8/2003)
(Amended, 1/12/2004)
(Amended, 11/12/2007)
(Amended, 4/14/2008)
(Amended & Approved, 3/15/2010)
PROCEDURES FOR PROMOTION AND TENURE
IPFW and its autonomous
academic units shall establish, within the timeframes and by means of criteria established
in other documents, procedures for the evaluation of faculty for promotion and
tenure according to the following guidelines and procedures. Autonomous
academic units shall consist of those units subject to the powers of the
Faculty detailed in Section VI of the Constitution of the Faculty; other units
may, at their option, adhere to these guidelines and procedures.
1.0 Decision Levels: Nominations
for promotion and/or tenure shall be considered at several levels. The
preponderance of the evaluation of a candidate shall occur at the first level.
1.1 The
department/program committee, whose composition and functions shall be
established according to a procedure adopted by the faculty of the
department/program and approved by the faculty of the college/school/division.
The Senate Faculty Affairs Committee shall be consulted about any newly
established committee composition and functions procedures, and any changes to
an established procedure. The Senate shall have the right of review of this
procedure. The department/program committee shall follow procedures established
by the faculty of the college/school/division or, in the absence of such
procedures, by the Senate.
All
full-time, tenure-track members of the department shall have the opportunity to
review and comment on each case for promotion and tenure. The majority of the departmental committee
shall be persons possessing the same or higher rank to which a candidate
aspires.
The appointment letter of a faculty member to more than one academic unit
shall identify that department/program whose tenure/promotion process shall
apply to the appointee.
1.2 The
chief academic officer of the department/program
1.3 The
college/school/division committee(s), established by the
college/school/division faculty, incorporated into the documents which define
the procedures of faculty governance within the college/school/division, and
approved by the Senate. This procedure shall be periodically published,
simultaneously with the Bylaws of the Senate, as and when the Bylaws of the
Senate are distributed.
Nothing in this document shall be construed as requiring a
college/school or division without departments to perform a second review and make
a second recommendation on promotion and tenure cases; however, when such a
review and recommendation are made by a committee, the committee shall be
constituted in such a way that a majority of its voting members will not have
served on the first committee.
1.4 The
chief academic officer of the college/school/division
1.5 The campus committee, consisting of the Chief Academic
Officer of IPFW as nonvoting chair and seven tenured members of the Fort Wayne
Faculty, a majority of whom hold the rank of Professor or Librarian, selected
so as to provide balanced representation of the disciplinary areas. Voting
members of this committee shall be elected to three-year terms, staggered in
the first instance, by the Chief Administrative Officer of IPFW and the two
Speakers of the Faculty. The committee members will be elected from a panel of
nominees composed of at least two representatives from the faculty of each
college/school/division selected according to procedures adopted by the
college/school/division Faculty and incorporated into the documents which
define the protocols of Faculty governance within the college/school/division.
Voting members of this committee shall recuse
themselves from considering cases of candidates with whom they share
significant credit for research or creative endeavor or other work which is a
major part of the candidate's case or if they serve as department chair for the
candidate under consideration. Faculty members shall not serve on this
committee in a year when their own cases are pending. The purposes of this
committee are to review the actions of the earlier decision levels to assure
that the candidate is afforded basic fairness and due process in accordance
with established university policies and procedures and to assess the adequacy
and sufficiency of the evidence. The direct submission to members of materials
which are not part of the promotion and/or tenure case dossier is prohibited.
1.6 The
chief academic officer of IPFW
1.7 The
chief administrative officer of IPFW, to forward recommendations to the
President of Indiana University and to the President of Purdue University
2.0 Case Process
2.1 All
cases for promotion and/or tenure shall pass sequentially through the decision
levels above. No additions to the case other than updating the status of items
already included in the case can be made to the candidate’s case after a final
vote by the department/program committee.
2.2 The
administrator or committee chair at each level shall inform the candidate in
writing of the vote or recommendation on the nomination, with a clear and
complete statement of the reasons therefor, at the
time the case is sent forward to the next level. When the vote is not unanimous, a written
statement stipulating the majority opinion and the minority opinion must be
included. The candidate may submit a
written response to the statement to the administrator or the committee chair
to be included with the case when it is sent forward to the next level. At the same time that the case is sent forward
to the next level, the administrator or committee chair shall also send a copy
of the recommendation and statements of reasons, and the candidate’s response,
if any, to administrators and committee chairs at the previous level(s). Committee chairs shall distribute copies to
committee members.
2.3 The deliberations of
committees at all levels shall be strictly confidential, and only the chair may
communicate a committee's decision to the candidate and to the next level.
Within the confidential discussions of the committees, each member's vote on a
case shall be openly declared. No
abstentions or proxies are allowed.
3.0 Individual
Participation
3.1 Only
tenured faculty may serve as voting members of promotion and tenure committees
at any level.
3.2 No
person shall serve as a voting member of any committee during an academic year
in which his or her nomination for promotion or tenure is under consideration,
nor shall any individual make a recommendation on his or her own promotion or
tenure nomination.
3.3 The
department/program level excepted, no individual shall
serve in a voting or recommending role at more than one decision level. In
order that this be accomplished, the campus committee
shall be filled before college/school/division committees. In the event that
the chief academic officer of a department, program, college, school, or
division serves as ex-officio member of a committee, then that person shall not
vote during that committee's deliberations and decisions.
PROCEDURES FOR THIRD
YEAR REVIEW
Departments
will review the progress of probationary faculty toward tenure during the third
probationary year. This review will occur at the time of the fourth
reappointment, that is, for reappointment for the fifth year of the
probationary period, normally initiated during February of the third
probationary year.
4.0 Third
year review shall occur at the first level (department or program committee
referred to in 1.1 above) and shall result in a written recommendation to the
second level (1.2 above) for reappointment for the fifth year of the
probationary period.
4.1 The
recommendation for reappointment made by the department/program committee shall
be considered by all other levels involved in making the reappointment
recommendation during the third year. Ordinarily those levels are those
referred to in 1.2, 1.4, 1.6, & 1.7 above.
4.2 Departments
and programs may use similar procedures to recommend reappointment in other
probationary years.