Senate Document SD 09-1
MEMORANDUM
TO: Fort Wayne Senate
FROM: Glenda Moss, Chair
Educational Policy Committee
DATE: 24 April 2009
SUBJ: Proposed
Amendments to the IPFW Academic Regulations and Procedures: Approval of
Faculty-Initiated Withdrawal Policy
DISPOSITION: To the Presiding
Officer for implementation
WHEREAS, Students who miss more than 50% of their class meetings of a given section during the first four weeks of the fall or spring semesters or have the potential to fail because of not meeting the course requirements (i.e. not completing course assignments, not taking tests or quizzes); and
WHEREAS, faculty currently have no means of initiating
withdrawal of students in obvious danger of failing to make satisfactory
progress;
BE IT RESOLVED, that the Educational Policy Committee
proposes a Faculty-Initiated Withdrawal Policy, giving faculty authority to
withdraw students.
Approving Not
Approving Absent
B. Abbott A. Ushenko
I. Hack
J. Jackson
G. Moss
P. Iadicola
Senate Document SD 09-1
Retention Initiative
Faculty-Initiated Withdrawal
Policy
Students who miss more
than 50% of their class meetings of a given section during the first four weeks
of the fall or spring semesters or have the potential to fail
because of not meeting the course requirements (i.e. not completing course
assignments, not taking tests or quizzes) may be withdrawn from that course.
Undergraduate students may be withdrawn regardless of class level. This
Faculty-Initiated Withdrawal Policy may be implemented in all
undergraduate-level courses subject to the following provisions: If a faculty
member chooses to use Faculty-Initiated Withdrawal Policy, the policy must be
included in the course syllabus with specific language as to the policy.
Students must be informed that withdrawal may have an impact on their Financial
Aid awards and/or student visa status.
When adopting the
Faculty-Initiated Withdrawal Policy for a course, it is the course instructors
responsibility to document attendance for the first four weeks or failure
to make satisfactory progress to justify the withdrawal. The course instructor
initiates the withdrawal process and has the right to stop the process at any
time.
Prior to using the
Faculty-Initiated Withdrawal Policy in a course, the instructor will notify the
student at least one week before the withdrawal.
Faculty-Initiated withdrawal
will take place after the fee refund period up to the last scheduled class
prior to finals. Students who are withdrawn from the course will not be
eligible for a tuition refund.
The Registrars Office will
report each semester on the number of faculty-initiated withdrawals for each
course.
Language to be included on
the syllabus
Faculty-Initiated Withdrawal: A
basic requirement of this course is that you will participate in class and
conscientiously complete all course requirements. If you miss more than half our class
meetings within the first four weeks of the semester or are not
making satisfactory progress in fulfilling the course requirements, you may be
withdrawn from this section. Withdrawal may have academic, financial, and
financial aid implications. Withdrawal will take place after the refund period,
and if you are withdrawn from the course you will not be eligible for a tuition
refund. If you have questions about the faculty-initiated withdrawal policy at
any point during the semester, please contact me.
Senate Document SD 09-1
INDIANA UNIVERSITY-PURDUE UNIVERSITY AT FORT WAYNE
DOCUMENTATION OF FACULTY INITIATED WITHDRAW GRADE
DRAFT 4/24/09
Reason for Faculty Initiated
Withdraw (Documented by Instructor)
Absent from at least 50% of
Class Meetings Failure to make satisfactory progress
STUDENT NAME:
__________________________________________ I.D. # ________ - _______ - _______
ADDRESS
__________________________________________ CITY ___________________ STATE
_______ ZIP ____________
STUDENT'S MAJOR
_________________________________ LAST DOCUMENTED DATE OF ATTENDANCE
____________
_______ _______ ________ _______
_________________________________________________
Subject Course # Section # Cr. hrs. Course Title
Semester/Session for which
"W" grade assigned:
____Fall ____Spring ____ Summer I ____ Summer II 20
_____
INSTRUCTOR'S NAME:
______________________________________________ DEPT:
____________________________
OFFICE: ____________________________________________________________
TELEPHONE: _____________________
Instructor Signature:
________________________________________________ Date:
______________________________
COPIES: White-Registrar Yellow-Instructor's
Division/Department Pink-Student
Gold-Instructor
Students who miss more
than 50% of their class meetings of a given section during the first four weeks
of the fall or spring semesters or fail to make satisfactory
progress (i.e. not completing course assignments, not taking tests or quizzes)
in meeting the course requirements may be withdrawn from that course. Undergraduate
students may be withdrawn regardless of class level.
When adopting the
Faculty-Initiated Withdrawal Policy for a course, it is the course instructors
responsibility to document attendance for the first four weeks or failure
to make satisfactory progress to justify the withdrawal. The course instructor
initiates the withdrawal process and has the right to stop the process at any
time.
Faculty-Initiated withdrawal
will take place after the fee refund period. Students who are withdrawn from
the course will not be eligible for a tuition refund.
The white and yellow copies of this form must be sent to the Registrar's Office.
REGISTRAR OFFICE: FORM 175
3/2009