VI.

Promotion and Tenure Documents: Process and Procedures

VI.

Promotion and Tenure Documents: Process and Procedures

A. Promotion and tenure procedures for the School of Education and its departments, Educational Studies (ES) & Professional Studies (PS)

1. The promotion and tenure process advances through the following assessment points by the recommended dates listed in the text below:

a. Department P&T Committee

b. Department Chair

c. SOE P&T Committee

d. SOE Dean

e. Campus P&T Subcommittee

f. VCAA

g. Chancellor

2. The Candidate for promotion and/or tenure should notify the Department Chair of their intent early enough to allow the case to be submitted to the School of Education by September 15. Candidates are encouraged to begin preparing their case and seeking external letters of review during the spring semester prior to the submission of the case in the fall.

3. The Department Chair will convene a departmental meeting (ES or PS) to form a P&T Committee consisting of the Committee of the Whole, i.e., all of the Department’s tenured and tenure-track faculty members. The Department Chair will participate as an ex officio member, but may not vote.

4. The Department P&T Committee will elect a chair of the P&T Committee to preside over the P&T meeting, conduct necessary votes, and report the vote,¹ as well as a letter of explanation approved by the whole committee explaining it, to the Department Chair. The letter and vote should be forwarded to the Chair by October 1.

5. The Department Chair will write a separate evaluation of the candidate. The Chair’s evaluation, along with the Department P&T Committee’s vote and letter of explanation, will be forwarded to the SOE P&T Committee by October 15.

6. The SOE P&T Committee shall consist of three tenured members from Educational Studies and three tenured members from Professional Studies, all elected by the SOE faculty as a whole. The Faculty Affairs Committee will conduct the election process. Prospective P&T Committee members may be nominated by others or by themselves. If there are not enough tenured members of the faculty in either Department to fill the positions, a non-tenured faculty member from the respective Department may be elected by the department. Chairs may participate on the P&T Committee. The elected Committee members will elect from among them a Chair of the SOE P&T Committee.

7. The SOE P&T Committee shall review P&T cases, solicit input from the rest of the tenured and tenure-track faculty, and vote on the case(s). The vote, plus a letter of explanation written by the SOE P&T Committee, will be forwarded to the Dean of the SOE, along with the letter of the Department Chair, and the vote and letter of the Department P&T Committee by October 30.

8. The SOE Dean will forward an independent evaluation of a P&T case, along with departmental and school level assessments, to the Campus Promotion and Tenure Sub Committee before November 15.

9. The Campus Promotion and Tenure Sub Committee will assess the candidate and forward it and all previous assessments to the VCAA. The VCAA will make an assessment and forward it, along with all previous assessments, to the Chancellor.

10. For any P&T guidelines, not specified above, the SOE and its Departments will follow procedures articulated in Senate Document 88-13, SD 88-25 and SD 94-3.

Appendix

A. SOE Promotion and Tenure Evidence

B. Process for Yearly Faculty Evaluations

C. Job Descriptions for Non-Academic Staff

Appendix A

EVIDENCE OF TEACHING, RESEARCH AND CREATIVE ENDEAVOR, AND SERVICE IN THE SCHOOL OF EDUCATION

I. TEACHING

Evidence of teaching may include the following components as well as those that overlap with activities in the other two areas: Research and Creative Endeavor, and Service.

A. Participant Evaluations of Credit and Noncredit Courses

1. Student‑evaluation data is comprehensive, summarizing and analyzing the complete data set for every course taught and both quantitative and narrative student responses. The summaries and analysis should be accompanied by information sufficient to enable reviewers to know in detail (1) how and by whom the evaluative information was obtained and (2) how and by whom it was processed. Relevant instruments, evaluation policies/procedures, and certifications of third‑party summaries will appear in the appendix.

2. Evidence of acting on feedback to improve teaching.

3. Alumni feedback.

4. Student performance on national achievement tests.

5. Other.

B. Peer Comments on Credit and Noncredit Teaching.

1. Dean's and Chair’s annual evaluations.

2. Annual peer review.

3. Collegial classroom visitation evaluations.

4. External collegial evaluations.

5. Evidence of acting on feedback.

6. Other

C. Contributions to Course and Curriculum Development

1. Introduction of new courses.

2. Development of existing courses.

3. Program revision.

4. Program development.

5. Evidence of competence in the area of instructional specialization.

6. Other

D. Publications and Productions Related to Teaching

1. Textbook.

2. Book chapter.

3. Article.

4. Manual, such as a laboratory or instructor's manual.

5. Special units of study.

6. Edited work.

7. Paper published in proceedings.

8. Production of audiovisual materials, i.e. audiotapes, videotapes, slides, filmstrips, motion pictures, transparencies, laser disks and multimedia materials.

9. Use of computer software, the design of software, computer literacy, and other creative uses of technology.

10. Design, administration and/or implementation of unique educational experiences, i.e. off campus field experiences, conferences, use of community resources, school teaching demonstrations, effective use of guest speakers.

12. Unique adaptation (description of material and its application) of commercially produced materials.

13. Participation in and contribution to specialized instructional programs, i.e. team or cooperative teaching, integrated courses, and block programs.

14. Other

E. Unpublished Work and Presentations Related to Teaching

1. Lecture or paper at professional meeting.

2. Work in progress for publication or other form of dissemination.

3. Workshop for peers.

4. Indication of successful intervention in school settings.

5. Other.

F. Student Research Direction

1. Identifies the undergraduate and graduate research projects you have overseen, the number of students involved, and the thesis or project titles; specifies your role in the projects and such outcomes as presentations or publications.

2. Other.

G. Institutes, Workshops, Conferences, Expositions, and Other Programs Attended ‑ Professional Development Activities.

1. Participation in professional development activities contributing to teaching effectiveness or subject mastery.

2. Other.

H. Teaching Awards

1. Recognition and awards for teaching.

2. Other.

I. Other Evidence of Teaching Effectiveness

II. RESEARCH AND CREATIVE ENDEAVOR

A. Publications and Productions Related to Research and Creative Endeavor

In a citation format appropriate to your discipline but avoiding abbreviations likely to confuse colleagues in other disciplines, lists publications intended primarily for use by your professional peers and indicates with an asterisk the accomplishments that are juried/refereed. For publications with multiple authors, identifies the extent of your contribution. Within categories, lists refereed/juried items first, marked with an asterisk, most recent item first, followed by unrefereed/unjuried items, most recent item first. For commissions, exhibits, guest lectures, performance, productions, etc., indicates the title, sponsoring agency, and location and date. When possible, indicate acceptance rates for each journal in which published work appears, and the source of information concerning the acceptance rate.

Evidence of research and creative endeavor may include the following components as well as those that overlap with activities in the other two areas: Teaching and Service.

1. Book.

2. Book chapter.

3. Article in a scholarly journal.

4. Applied research report (manual, such as a laboratory or instructor's manual).

5. Research abstract.

6. Special units of study.

7. Edited work.

8. Paper published in conference proceedings.

9. The design of software, computer literacy, and instructional technology.

10. Grants (funded).

11. Other.

B. Unpublished Work Related to Research and Creative Endeavor

Within categories, lists the most recent item first, and briefly describes the nature and impact of the item(s). Lists refereed/juried items first, marked with an asterisk.

1. Lecture or paper at professional meeting. (Addresses, presentations, and papers at professional meetings, with greatest consideration given to referred papers and presentations).

2. Research disseminated electronically.

3. Report or study.

4. Grants (nonfunded)

5. Guest Lecturer.

6. Other.

C. Research and Creative Endeavor in Progress

Starting with the most recent, describes the project(s), mentioning its purpose, the procedures utilized, the results and outcomes sought, the current project status, and the plan for dissemination.

D. Institutes, Workshops, Conferences, Expositions, and Other Programs Attended

Starting with the most recent, lists professional‑development activities that contributed to your endeavor; provides the program title, sponsoring agency, location, and date.

E. Peer Comments on Research and Creative Endeavor

Supplies explanations and evaluations of work (e.g. those in reappointment recommendations and annual evaluations; information about journals in which published; forums in which exhibited or performed; co‑authors; sponsoring agencies; and reviews, reproductions, and citations of your work).

Solicited outside reviews of research and creative endeavor are supplemented by an explanation of how the reviewers were selected; how the reviews were solicited and by whom; how many reviews were requested, received, and submitted; the conditions of the review; what access you had to the reviews; and how decisions were made about which reviews to include in the dossier. The evaluators' names, ranks, and institutions and the letter of solicitation are included in the dossier.

F. Other evidence of effectiveness in research and creative endeavor

III. SERVICE

IPFW faculty are expected to take an active role in the campus beyond teaching and research or creative endeavor; they are encouraged to contribute their expertise to the community, state, and/or nation and to participate in professional organizations.

Service to the school/university allows a faculty member to participate in the governance of the institution. It also provides the faculty member the opportunity to voice positions unique to the school of education.

Service to the profession extends the reputation of the university, advances the profession, and allows the faculty member to encounter emerging ideas.

Service to the community places a faculty member in situations where theory is translated into practice. It compels the faculty member to recognize problems confronting school personnel. It enhances the reputation of the university and serves as an opportunity to attract students.

Individual members of the faculty should provide evidence of service adequate to enable its fair assessment. Such evidence might include self‑reports, documents from those served, products of the service, reports of the results of the service, evaluation reports received with or without solicitation from disinterested third parties, and requests for continued service from those served. The evidence should demonstrate both the quantity and the quality of service.

Evidence of service may include the following components as well as those that overlap with activities in the other two areas: Teaching, and Research and Creative Endeavor.

A. University Service

1. University Committees

a. University system

b. IPFW

c. School/division

i. Member/chair standing committee

ii. Member/chair ad hoc committee

iii. Member/chair peer review committee

iv. Program coordinator/member

v. Other

2. Student Counseling and Advising. Provides information concerning the number of advisees and relevant program(s) served.

3. Reports and Studies

Discusses special studies and/or investigations you have conducted as part of university service; indicates the title, date, purpose, extent of the study, and outcomes. If results were published, includes standard bibliographical data.

4. Other

B. Service to the Profession

1. Offices Held in Academic, Professional, and Scholarly Societies

2. Membership on professional committees

3. Membership in academic or professional committees

4. Editorships of Journals

5. Book Reviews

6. Refereeing

7. Reports and Studies

Discusses special studies and/or investigations you have conducted as part of service to the profession; indicates the title, date, purpose, extent of the study, and outcomes. If results were published, includes standard bibliographical data.

8. Serving on evaluation teams i.e., NCA, NCATE, or DOE evaluation.

9. Consulting

10. Other

C. Continuing Education Service

Includes professionally relevant programs in which the nominee had an initiatory, administrative, or supervisory role. The number of people involved in these activities should be indicated. Does not duplicate but may reference items listed in earlier sections of the case.

D. Community Service

Describes only community service directly related to professional and scholarly activities.

1. Consulting Activities.

2. Public and/or Governmental Service Activities.

3. Publications for Lay Audiences.

4. Other.

E. Comments on Service

F. Other Evidence of Effective Service

CRITERIA FOR TENURE AND PROMOTION

IN THE SCHOOL OF EDUCATION

I. Criteria For Tenure in the Professorial Ranks

Tenure at any rank is based upon a record of satisfactory teaching, research, and service.

The award of tenure at the end of the probationary period as an assistant professor is linked to promotion. This connection is appropriate and even natural. In many careers the duration of the probationary period and the time needed to build a record in teaching, research, and service meriting promotion to associate professor are equal, and the university can address the separate decisions simultaneously. Both Indiana and Purdue Universities, however, recognize that in exceptional circumstances these decisions may not be made at the same time and that, although the criteria are the same, the weight assigned to each criterion differs from tenure to promotion. The university grants tenure and promotion to associate professor in the same year when a candidate meets the criteria established for both. Whenever these decisions are made in different years, however, a recommendation to award tenure is based upon the following evidence.

A. A record of satisfactory achievement in teaching, research and creative endeavor, and service.

1. Teaching

Evidence for satisfactory teaching must include category A.1, A.2, B.1, C.2, and at least one item from two additional categories (D-I).

2. Research and Creative Endeavor

Evidence for satisfaction in research and creative endeavor must include category E, one item from category A and one additional item from one of the remaining categories (B, C, D, or F).

3. Service

Evidence for satisfactory service must include items A.1, A.2, and E and one item from any additional category.

B. The award of tenure at the rank of assistant professor may be granted if promotion to a higher rank in the near future is likely.

C. The unusual importance of the individual's contribution to the university.

II. Criteria for Promotion from Assistant Professor to Associate Professor

Criteria for promotion from assistant to associate professor is based upon performance and the potential for continued professional growth. In considering the criteria for teaching, research and creative endeavor, and service, evidence used to support a tenure case may also be used as partial support for a candidate considered for promotion along with the additional requirements specified above. The basis for promotion is a record of satisfactory teaching, research and creative endeavor, and service with excellence exhibited in one of these areas.

A. Criteria for excellence in teaching, research and creative endeavor, or service are the following:

1. Teaching

A candidate who excels in teaching is one who guides and inspires students and stimulates their intellectual interest and enthusiasm; one who displays a spirit of scholarly inquiry which leads him/her to develop and strengthen course content in the light of developments of the field, as well as to improve methods of presenting material.

Evidence for excellence in teaching must include all criteria for tenure; B.2, B.3, B.4, B.5, C.5; a minimum of 4 items (total) from D and/or E; and one item from categories F-I.

2. Research and Creative Endeavor

A candidate who excels in research is involved in scholarly or creative endeavor appropriate to the candidate's discipline. The results of research should have been evaluated by authorities in the field.

Evidence for excellence in research and creative endeavor must include the criteria for tenure and multiple items from category A listed in II. Research and Creative Endeavor.

3. Service

A candidate who excels in service contributes in one or more of the following areas: institutional service, professional service to the community, or service to the profession. The evaluation of service should be supported by evidence drawn from various sources.

Evidence for excellence in service must include the criteria for tenure and multiple items from categories A, B, C, and D listed in III.

III. Criteria for Promotion from Associate Professor to Professor

Promotion to Professor is awarded to individuals recognized by professional peers as authorities in their fields. It is expected that candidates will have made important and recognized contributions in at least one of the following areas: teaching, research and creative endeavor, or service. Candidates will be recognized and respected in state, regional, or national educational and professional circles.

A. Criteria for excellence in teaching, research and creative endeavor, or service are the following:

1. Excellence in Teaching

Evidence for excellence in teaching must include the criteria for promotion to associate professor and tenure and the following items from I. Teaching: A.3, B.2, B.3, B.4, C.1; multiple items from D; F and H.1.

2. Excellence in Research and Creative Endeavor

Evidence for excellence in research and creative endeavor must include the criteria for promotion to associate professor and tenure and the following items from II. Research and Creative Endeavor: Multiple items from A; Multiple items from B.1; and D.

3. Excellence in Service

Evidence for service must include the criteria for promotion to associate professor and tenure and the following items: A.3; Multiple items from B; Multiple programs from C; Multiple items from D.1, D.2, and D.3.

¹ According to Senate Document 88-13, Procedures for Promotion and Tenure, 2.3, “The deliberations of committees at all levels shall be strictly confidential, and only the chair may communicate a committee’s decision to the candidate and to the next level. Within the confidential discussions of the committees, each member’s vote on a case shall be openly declared.” Abstention votes are not allowed.