Requesting Keys
Requesting keys for faculty, staff and students requires a Key Request Form to be filled out by a department staff member which is forwarded to Campus Safety. Requests for great grandmaster keys will require approval of the Physical Plant Director.
Use a Key Inquiry Form to request a list of names of employees/students who have been issued keys to your department’s rooms or labs. Use of this request form is limited to persons with signature authority, e.g. department heads or secretaries.
Reasons for using this request form may be:
- Identifying “Owner” of lost key(s)
- Assessing prospective lock change impact
- Tracking students and/or employees who have outstanding keys
- Breach of security in your department or office
- Near the end of the semester before students graduate and/or leave
Pick Up
Keys may be picked up at Campus Safety located in Walb Union, room 127. Note: Please allow 48 hours after the key request has been sent to pick up your keys.
Duplicate Keys
Multiple copies of the same key will not be issued to individuals or departments without explicit permission of the department head and Campus Safety. Reproduction or copying of university keys is prohibited.
Lock Change Request
Before a lock change is initiated, a thorough review of the area affected is performed. Requests for lock changes are reviewed with the requesting party and Department Head before the change is made. This is done to avoid compromising anyone else who may need access to the area. In certain cases of security, a special series lock can be installed. These requests are limited and must have proper approval before proceeding.
When a lock change is necessary, the request must be made to Campus Safety. Key request forms for the individuals affected by the re-key must be submitted to Campus Safety.
All lock changes are subject to refusal when the change impacts access by maintenance, security, or environmental health personnel.
Returning Keys
Individuals leaving the University or transferring to another department must return their keys. If students in your department are graduating or leaving school, please have them return any campus keys that they were issued by Campus Safety.
All keys remain the property of Indiana University—Purdue University Fort Wayne. Failure to return keys may result in legal action.
Lost/Stolen Keys
Campus Safety and the appropriate department head must be notified when an employee has lost their keys or if they have been stolen. The key holder must notify the IPFW Police of the problem, as well as all effected parties. Charges could be imposed if re-keying is required.
IPFW Key Distribution Policy
The IPFW Key Distribution Policy is coming soon.
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