1.) Review the Vision for IPFW Student Employment.
4.) Create a job posting on IPFW JobZone. Use the job description you wrote as a guide to create the posting. Please make sure you select “work study” as the position type if you are intending on using Federal Work Study funds.
5.) Once approved, the job will be “live” on JobZone and will be included in a weekly “Job Blast” to all IPFW students on the first Tuesday after the posting is submitted. Students will then have the opportunity to search and apply for your position.
6.) Review student resumes and decide on which students you would like to interview. If you need to confirm that a potential candidate has Work Study funds, go to Cognos>IPFW Shared Reports> Work Study> Students Eligible for Work Study Positions. Run report and enter the IPFW Student ID number for your potential candidate. If the report does not give you results, the student does not have a FWS award and you cannot use FWS funds to pay the student. If the student wants to be considered a FWS student, then the student needs to submit a Financial Aid Adjustment Form to Financial Aid. If you have questions or you can not access the cognos report, please contact the Financial Aid Office.
7.) Interview selected students. Use some of these sample interview questions so that you know what you can and can’t ask in an interview.
8.) Make the job offer. Review the Indiana University-Purdue University Fort Wayne student pay scale for guidance on what hourly rate to offer. When you are ready to hire, all positions classified as Work Study need the Work Study Authorization Form completed. Please follow all instructions and send a copy to Payroll and Bursar, as indicated on the form.
9.) Once you have made an employment offer, you must also fill out a short survey by clicking HERE. Ask your new employee to complete the new hire employment paperwork (Forms W-4 and WH-4, Employee Info Form 13FW, Self ID Form, Direct Deposit Authorization) send these forms, along with the PA and a voided check, to Human Resources, KT G06.
10.) Prepare for your student worker’s first day of work! Require your student worker to view the “New Student Working Orientation Video” and schedule time to properly train them on IPFW’s policies and procedures. Use this Excel tracking tool to calculate your student worker hours for spring tracking tool for 2016!
Additional Information for Federal Work Study Positions:
You may download and view the Student Employment Application (Sample Only) [PDF].
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