Student Life and Leadership

Club Sports are a vital aspect to the IPFW campus and student population. Please make sure your club sport submits the appropriate paperwork as indicated below to stay in good standing.

Required Annual Paperwork:

Recognition Paperwork
Final deadline is October 1st but early submission is encouraged.

  1. Report Form
    Due one week after officer changes for all clubs and each year by October 1st.
  2. Advisor Form
    Solidifies your advisor's commitment to the group for another year.
  3. Attend Officer Training
    Required each year for all student organization officers.
  4. Affirmation of Club Status
    Due annually to maintain status as a Club Sport.
  5. Coach Code of Conduct  Required for any Club Sport which utilizes the services of a paid or volunteer coach.
  6. Club Sports Roster  Required to submit giving club sport member information.



Volunteer Paperwork
For coaches and other club staff who are not employed by the university.

  1. Volunteer Release and Agreement
    Required for everyone involved with the club who is not an IPFW staff, faculty, or current student.
  2. Waiver, Release, and Hold Harmless Agreement for Club Sports
    Please submit this waiver each year you are involved with the club.
  3. Driver Authorization
    Only necessary if coaches or staff will be driving on behalf of the club. Also keep in mind that there is a $10-15 fee associated with each submission

Member Paperwork
The following is required for every member of the team.

                 Due each year to verify all members are students. Contact Student Life if you have non-student members.
                 This form is specifically worded for club sports
                 This form gives emergency contact information in case of player injury. 
                 Due each year for each member if water and/or swimming is part of your sport.

Club Sport Manual

Club Sport Manual. Curl up with a nice cup of coffee to learn the ins and outs of being a Club Sport Office.

Advisor Handbook. A how-to of working with student organizations and club sports.

Ongoing Paperwork due at Various Times:

Required Paperwork


Other Paperwork

  • Media Report
    Use this form to report details to University Relations and Communications who will spread the word!