Special Events

Rhinehart Music Center & International BallroomCancellations Policies

Rhinehart Music Center & International Ballroom Cancellation Policies

Definitions

  • Cancellation: canceling anytime up to 30 calendar days prior to your event
  • Late Cancellation: canceling 30 calendar days up to 7 calendar days before your event.
  • No Show:canceling with less than 7 calendar days to your event or not showing up for your event.
    • If Renter cancels the scheduled event with greater than a 30 day notice a $100 non-refundable processing fee is due and will be deducted from Renter’s deposit.
    • One transfer date will be allowed per contract per external client.
    • Any cancellation by the renter must be received in writing in the Special Events Office - RC 208. (Email is fine)
    • IPFW’s obligation to make the facility available will be relieved if anything outside of its control prevents the facility from being available at the date and time scheduled for the event. This includes such occurrences as natural disaster, fire, destruction, war, governmental order, quarantine and administrative evacuation (i.e. bomb threats) or other forces or events outside of IPFW’s control. If such occurs, IPFW will refund the renter’s deposit and fee already paid in full, but will have no other liability due to such cancellation or unavailability of the use of its facility. 

Rhinehart Music Center & International Ballroom Cancellation Fee Structure

Co-Sponsored, Not for Profit, and For Profits Events 

  • Cancellation Fee: $100 processing fee
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show Fee: 100% of Original Rental Fees

Departmental, Faculty, and Staff Events

  • Cancellation Fee: $0
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show Fee:100% of Original Rental Fees.
  • Effective April 2, 2013 Security Deposits are non-refundable

Student Groups

  • Cancellation Fee: $0
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show: 100% of Original Rental Fees.