Special Events

Insurance Requirement

As RENTER of a UNIVERSITY space for an event, you are required to provide a $1,000,000 Liability Insurance Policy naming Indiana University-Purdue University Fort Wayne as Additionally Insured.

Your personal Homeowner’s Insurance may offer coverage. It is your responsibility to contact them with the following requirements:

  • Certificate of Insurance shall be a minimum of $1,000,000 liability coverage.

Certificate Holder shall be:

Indiana University-Purdue University Fort Wayne
2101 E. Coliseum Blvd
Fort Wayne, IN 46805 

  • Additional Insured Endorsement naming Indiana University-Purdue University Fort Wayne as additional insured.
    • Please include the location and date of event on the certificate. 

An Additional Insured Endorsement is generally a separate page attached to the certificate that states, “This endorsement changes the policy.” Your insurance carrier may charge an additional fee for the Additional Insured Endorsement. 

The Additional Insured Endorsement should include the following language: 

In consideration of their use of university premises, (RENTER) agrees to hold harmless the Trustees of Purdue University, Purdue University, the Trustees of Indiana University, Indiana University, and each of their respective officers, appointees, agents and employees, from and against any loss, costs, damages, and expenses including attorney’s fees, arising out of or resulting from claims or suits, by or on behalf of any person, for injury to any person, including death, arising out of their use in the above named activity.

Please be advised that the insurance provided is primary coverage of Indiana University-Purdue University Fort Wayne with respect to any insurance or self-insurance programs maintained by the University, and no insurance held or owned by the University shall be called upon to contribute to a loss. 

Insurance provided by (RENTER) must cover all operations of the special event including but not limited to; participants, subcontractors, vendors, exhibitors, volunteers, guests, etc. If (RENTER) policy excludes any activity or group involved in the special event, (RENTER) must provide proof of insurance as required by this agreement and must furnish separate certificates for each group or activity not included or covered by (RENTERS) insurance. 

Certificates should be submitted to your Event Coordinator upon request.

The Special Event contract states the following with regards to Insurance Requirements and Liability: 

1. INSURANCE REQUIREMENTS: The Renter is required to maintain a $1,000,000 liability insurance policy. The applicant must secure the policy as IPFW does not provide insurance. a. The renter must obtain, maintain and provide proof of insurance with a minimum of one million dollars ($1,000,000) of General Liability coverage, for bodily injury and property damage claims, including contractual and personal injury liability coverage. Umbrella or excess liability insurance may be used to meet limit of liability requirements.

a. Upon request, Renter will provide to IPFW duly executed certificates of insurance evidencing this coverage, together with satisfactory evidence of the payment of the premium thereon. Each certificate shall specify that the policy cannot be cancelled without providing IPFW at least 30 days prior written notice, that IPFW is named as an additional insured, and that the insurer waives any subrogation rights against IPFW.
b. VENDORS AND CONTRACTORS: All vendors and contractors providing services at IPFW must carry adequate liability insurance. Any approved food vendor must be licensed with the Health Department. No homemade items may be sold or served at this facility. This applies to caterers, florists, bakeries, musicians and all other contracts. If requested, contractor must be able to provide verification of license and/or liability insurance. The caterer has the full responsibility for obtaining any and all licenses necessary for providing any alcoholic beverage at the event. The renter and caterer jointly assume all liability associated with the consumption of alcohol and each agrees to defend, indemnify and hold harmless IPFW and all associated personnel from and against any and all claims, demands, suits, judgments or other liability of any nature whatsoever resulting from the presence, serving and/or consumption of alcoholic beverages during the event.
c. Each policy required under this agreement shall contain a severability of interests clause and will provide that renter’s coverage shall be primary to any other insurance available to or maintained by IPFW, its subsidiaries and affiliates. 

2. LIABILITY: RENTER agrees to indemnify and hold harmless IPFW, its affiliates, officers, employees, and representatives from and against any losses, costs, damages, and expenses resulting from claims for bodily injury or property damage arising out of joint efforts through the term of this agreement unless such bodily injury, property damage, or personal injury is determined to be the result of the negligence of IPFW, their affiliates, officers, employees, or representatives. IPFW agrees to indemnify and hold harmless RENTER, its affiliates, officers, employees, and representatives from and against any losses, costs, damages, and expenses resulting from claims for bodily injury or property damage arising out of joint efforts through the term of this agreement unless such bodily injury, property damage, or personal injury is determined to be the result of the negligence of RENTER, their affiliates, officers, employees, or representatives. IPFW’s obligation to hold RENTER, their affiliates, officers, employees, or representatives harmless shall be limited in substance by statutes and constitutional provisions designed to protect the exposure and liability of the University as an instrumentality of the State of Indiana (e.g., actions and conditions as to which the University is immunized by the Indiana Tort Claims Act, dollar limits stated in such Act, exemption from punitive damages, the continued ability to defeat a claim by reason of contributory negligence or fault of claimant), so that its liability to indemnify, defend and hold harmless shall not exceed what might have been its liability to a claimant if sued directly by the claimant in Indiana and all appropriate defenses had been raised by the IPFW.