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Special Events

Catering Policy

Catering for Private Rentals/External Clients

For Events at IPFW that involve food but are not serving alcohol, you may use any licensed caterer of your choosing. Visit REM Food Service and Safety website for more information on safety regulations. Home-made items cannot be served at Events on Campus. The Special Events office must be notified in advance if you intend to utilize a caterer and/or the catering areas.

  • All caterers must be self-contained.
  • Your catering contract must include all table linens.
  • You or your caterers are responsible for clean up immediately after the event. The facility must be left in “broom clean” or better condition. Caterers must collect all trash generated from the event on the night of the event. Failure to comply could result in additional cleaning fees. 
  • Caterers may only utilize propane stoves or grills generating smoke outdoors only.
  • Caterers must remove all items at the end of the event including food and equipment provided by them.  

For Events at IPFW that are serving alcohol, you must use an approved campus vendor.  Choose from the following list of caters:

A Request for Alcoholic Beverage Service (AB-1) Form [PDF] should be obtained from the Special Events office as soon as you select your caterer. The form must be completed, signed and returned to the Special Event Office at least four (4) weeks prior to your event date. 

  • If alcoholic beverages are planned as part of your event, fees for security and additional staffing will be added to the rental contract.
  • IPFW approved caterers are not obligated to provide bar service without also being awarded your food contract.

Catering for University Departments 

Visit the Catering on Campus webpage and contact your business manger for more information.  

Selling Food on Campus

IPFW has signed exclusive rights with several campus vendors is primarily a Pepsi campus and thus only Pepsi products can be sold.  You can find more information about these exclusive agreements on the Purchasing and Support Services website

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