Contact the department secretary if your advisor is unavailable
Check your official IPFW university email frequently
Familiarize yourself with IPFW, including department policies and regulations
Understand program requirements for graduation
Make your own academic decisions based upon information from advisor
Seek academic help at first sign of needing assistance; your advisor can also refer you to other appropriate university resources
Prepare for your post-graduation future
The Role of the COAS Academic Advising Office
Post and maintain adequate office hours for advising
Communicate with students in a timely manner through IPFW email and other appropriate means
Share knowledge of IPFW, including department policies and regulations
Explain program requirements and document progress
Provide knowledgeable suggestions about realistic course load and selections
Refer students to IPFW resources, when needed
Discuss student organizations, research opportunities, leadership roles, or other activities that will enhance your academic career
Help students connect curriculum to post-graduation goals
Faculty & Lead Advisor Responsibilities
The chair appoints faculty advisors based on their interest in advising as well as their ability to advise effectively. The school recognizes that not all faculty are willing to advise and do so effectively.
Faculty advisors have the following responsibilities:
To be knowledgeable of university, COAS, and departmental requirements.
To work with the COAS office and the COAS advisors in keeping accurate record sheets.
To keep accurate records of academic advising in the student’s departmental file.
To understand both sides of the academic record sheet.
To advise the same student throughout the student’s academic career, if possible.
To attend such workshops as are provided by COAS and/or the department.
To seek advice from the lead advisor.
To communicate with the lead advisor and with other faculty advisors to improve the department’s advising effectiveness.
To provide information about academic advising in annual reports.
Each department in the college shall have a lead advisor. The chair may assume this responsibility or appoint another member of the department.
The lead advisors at IPFW have the following responsibilities:
To provide leadership for academic advising in their departments.
To help departmental advisors in learning degree requirements and in being able to use SIS+.
To advise the chair of any difficulties the department is having in academic advising.
To attend on a regular basis the meetings of the lead advisors.
To assume other responsibilities as determined by the chair and/or faculty in the department.
The Dean's Responsibilities and Department Chair/Program Directors Responsibilities
The dean is responsible for ensuring that accurate and timely academic advising is provided to all students in the school in their respective majors. The dean should encourage the chairs to recognize and reward excellence in academic advising in annual increment recommendations. The dean will consider recommendations for special merit increases based on exceptional advising performance. Documented excellence in academic advising should be recognized in promotion and tenure cases.
Department Chair & Program Director Responsibilities
The department chairs have the primary responsibility for academic advising in their departments. Allowing for flexibility to fit variations in departmental operations, the chair may delegate none, some, or all these responsibilities. Accountability always rests with the chair.
The chair has the following responsibilities:
Appoint a lead advisor.
Provide academic advising for all students in the department, including first-year students.
Maintain a student record system that is based on and consistent with the school record system.
Establish the department’s procedures for dealing with students’ unavoidable problems with
degree progress (e.g., the occasional need for course substitutions),
documenting the solutions, and
communicating them to the school.
Initiate a graduation audit of student records the semester before the intended graduation.
Provide workshops on departmental academic advising and support services.
Evaluate annually the academic advising and the academic advisors in the department.
Recognize and reward advisors who fulfill their advising responsibilities.
Recommend special merit increments for advisors whose performance is exemplary.
myBLUEprint is now available for students currently under the 2012-2013 or newer bulletin. This valuable tool will help you track your progress toward graduation. Check out myBLUEprint under your myIPFW enrollment tab.